10 days ago
Freelance Executive Assistant
Flexing It®
On Site
Contractor
$120,000
Bengaluru, Karnataka, India
Job Overview
Job TitleFreelance Executive Assistant
Job TypeContractor
CategoryCommerce
Experience5 Years
DegreeMaster
Offered Salary$120,000
LocationBengaluru, Karnataka, India
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Job Description
About Flexing It®
Flexing It is a freelance consulting marketplace that connects freelancers and independent consultants with organisations seeking independent talent.
Flexing It has partnered with our client, a global specialist in energy management and automation, who is looking for a highly motivated Freelance Executive Assistant to join their team for a short-term engagement.
Key Responsibilities
- Manage calendars, schedule meetings, and coordinate travel (domestic & international) arrangements.
- Manage Visa processing.
- Prepare agendas, take minutes, and follow up on action items.
- Handle confidential correspondence and documentation.
- Serve as a liaison between the executive and internal teams, partners, and external stakeholders.
- Draft emails, reports, presentations, and briefing documents.
- Coordinate with cross-functional teams to ensure timely execution of strategic initiatives.
- Assist in planning and executing key events, workshops, and stakeholder meetings.
- Track progress on strategic projects and provide status updates.
- Support documentation and logistics for programs like clean energy conclaves or incubation sessions.
- Maintain organized filing systems (digital and physical).
- Process expense reports, vendor invoices, and procurement requests.
- Ensure compliance with internal policies and procedures.
Required Skills & Qualifications
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication.
- High level of discretion and professionalism.
- Proficiency in Microsoft Office Suite, calendar tools, and collaboration platforms (e.g., Teams, Zoom).
- 5-10 years in an EA or similar role, preferably in a MNC.
- Experience supporting C-level executives or directors.
- Experience in managing international visitors.
Key skills/competency
- Executive Support
- Calendar Management
- Travel Coordination
- Visa Processing
- Meeting Management
- Confidentiality
- Communication
- Microsoft Office Suite
- Stakeholder Liaison
- Project Tracking
How to Get Hired at Flexing It®
- Understand Flexing It's model: Research Flexing It® as a freelance marketplace and how they connect talent.
- Tailor your resume: Customize your Freelance Executive Assistant resume to highlight 5-10 years of EA experience, C-level support, and global client interaction, emphasizing organizational skills and proficiency in Microsoft Office Suite.
- Showcase multinational experience: Emphasize your background in MNC environments and managing international visitors and logistics.
- Prepare for behavioral questions: Be ready to discuss situations demonstrating discretion, multitasking, and proactive executive support.
- Highlight communication skills: Practice articulating how you effectively manage stakeholder communication and draft professional documents.
Frequently Asked Questions
Find answers to common questions about this job opportunity
01What kind of client will the Freelance Executive Assistant support through Flexing It?
02What is the expected duration of this Freelance Executive Assistant engagement?
03What software proficiency is required for the Freelance Executive Assistant role at Flexing It's client?
04How important is discretion for a Freelance Executive Assistant working with Flexing It's client?
05Will the Freelance Executive Assistant manage international travel and visa processes?
06What specific experience with executive support is required for this Freelance Executive Assistant position?
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