Project Assistant

Project Assistant at Financial Services Regulatory Authority of Ontario (FSRA)

At FSRA, our vision is to ensure financial safety, fairness, and choice for Ontarians. As a financial services regulator, we’re passionate about protecting consumers. Our principles-based approach means we can quickly and effectively respond to the changing needs of consumers and the industry.

Our team combines industry expertise with commitment to public service. We attract individuals who are interested in meaningful work and who measure success through outcomes, not inputs.

At FSRA, we invest in the personal and professional growth of our team. We offer a competitive compensation package that includes an employer-matched defined benefit pension plan, and a comprehensive and competitive benefits plan. We prioritize learning and development, wellbeing, diversity, equity, inclusion and belonging, and community giving.

Join FSRA and help us shape the future of regulation for generations to come!

Purpose Of Position

Accountable for delivering a wide variety of project and administrative services including but not limited to correspondence preparation, preparation of presentations or briefing notes, as well as supporting the Policy department with a range of programs.

Key Responsibilities

• Provides project and administrative services and support to the Policy Executive Vice President’s Office and the Policy department in the delivery of a range of projects and programs.
• Drafts, edits and/or assists with correspondence, briefing notes, presentations, and spreadsheets on own initiative or according to general instructions.
• Provides FOI Coordination support to the Policy department.
• Regularly corresponds and coordinates meetings and materials with the Ministry of Finance.
• Updates project databases and maintains a comprehensive and up-to-date internal library of project documentation and artifacts (paper and electronic).
• Maintains project websites, i.e., updates content, ensures materials are uploaded onto site, contacts technical support, when necessary.
• Maintains a centralized records management system for the EVP Office and workback plans.
• Identifies the need for and recommends the modification of various administrative systems, processes, and procedures to support business and project needs to enhance operational efficiencies.

Qualifications

Education And Experience

• High school graduation plus post-secondary diploma or training in administrative services.
• 3–4 years’ experience in providing a range of program and project administration and clerical services and support.

Knowledge And Skills

• Knowledge of administrative practices and general office administrative protocols.
• Knowledge of records management procedures and processes and the ability to apply records retention and disposition schedules and classify records.
• Writing, proof reading, and editing skills.
• Strong organizational skills and the ability to work with minimal supervision; to be self-directed, to take initiative without direction, and to use time efficiently by effectively prioritizing work.
• Ability to tactfully communicate with various levels of the organization to request or provide information.
• Strong attention to detail, organization and time-management skills and the ability to stay on task in a fast-paced environment with the ability to take immediate, effective action in high-pressure situations.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, SharePoint, Teams) and other internal applications, as required.

Compensation

Compensation Grade: Grade 02-AMAPCEO

Compensation Range: $58,996.00 - $80,232.00

Bargaining Unit: AMAPCEO

Employment Type: Regular

Scheduled Weekly Hours: 36.25

Key skills/competency

• Project Administration
• Administrative Support
• Correspondence Management
• Records Management
• Meeting Coordination
• Microsoft Office Suite
• Organizational Skills
• Attention to Detail
• Time Management
• Communication Skills