General Clerk III

About Bowhead / UIC Technical Services

Bowhead / UIC Technical Services is a reputable organization dedicated to providing specialized support services to government agencies. With a focus on operational excellence and integrity, Bowhead is committed to delivering high-quality solutions that meet the complex needs of its clients. The company values professionalism, innovation, and a strong commitment to public service, ensuring that its workforce is equipped to handle critical tasks with precision and reliability.

About The General Clerk III Role

We are seeking a detail-oriented and organized General Clerk III to join our team in Hartford, CT. This full-time position offers an opportunity to support the Office of Principal Legal Advisor (OPLA) by providing essential document management and administrative services. The successful candidate will play a vital role in maintaining the integrity of legal documentation, managing case files, and assisting with various clerical functions that support the legal operations of the Department of Homeland Security (DHS). This role requires a proactive individual capable of following detailed procedures, managing sensitive information, and working efficiently within a structured environment.

Responsibilities

• Receiving, opening, date-stamping, and distributing incoming mail, including physical packages and electronic correspondence.
• Interfiling correspondence within case files and ensuring proper filing and re-shelving of documents as per established procedures.
• Utilizing the RAILS automated file system to locate files, transfer documents, and support internal and external file requests.
• Scanning documents and entering or uploading data into the PLAnet electronic alien file repository, including recording the receipt of motions, notices of appeal, court decisions, and briefing schedules.
• Assisting with the preparation and drafting of documents, reports, and correspondence as needed.
• Supporting the processing of Freedom of Information Act (FOIA) requests by retrieving and providing relevant documentation.
• Ensuring compliance with ICE and National Archives and Records Administration (NARA) records retention policies and procedures.
• Performing repetitive tasks following detailed procedures to ensure accuracy and consistency in document handling and filing.
• Supporting other clerical duties such as data entry, file management, and general administrative support to legal staff.

Qualifications

• High School Diploma or equivalent is required.
• Minimum of one (1) year of experience in an administrative office environment.
• Extensive knowledge of computer systems, including MS Office Suite (Word, Excel, PowerPoint).
• Ability to operate various office equipment and software applications.
• Strong organizational skills and attention to detail.
• Ability to pass a federal background investigation and pre-employment drug screening.
• Must be able to obtain a security clearance at the DHS ICE T2 level.
• Physical ability to lift up to 35 pounds, stand, walk, and perform periodic twisting, bending, and squatting.

Benefits

Bowhead / UIC Technical Services offers a comprehensive benefits package to support the well-being and professional growth of its employees. Benefits include competitive hourly wages, health and welfare benefits, paid time off, and opportunities for career development. Employees also gain valuable experience working within a federal agency environment, contributing to national security and public service initiatives. The organization fosters a collaborative and inclusive work culture that encourages continuous learning and professional advancement.

Equal Opportunity

Bowhead / UIC Technical Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other protected status in accordance with applicable laws and regulations.

Key skills/competency

• Document Management
• Administrative Support
• Data Entry
• MS Office Suite
• Organizational Skills
• Attention to Detail
• Records Retention
• Federal Compliance
• Security Clearance
• Clerical Duties