Legal Assistant Labour Employment and Human Rights

Overview

Reporting jointly to the legal professionals in the share and the Manager, Legal Assistant Services in our Toronto office, the successful candidate will independently manage the daily activities of a team of legal professionals in the Labour, Employment and Human Rights department. Hours are from 9:00 a.m. to 5:00 p.m. ET with occasional pre-authorized overtime. This is a hybrid role requiring three days in the office.

About Fasken

Fasken is a premier law firm with over 900 lawyers worldwide, dedicated to shaping the future our clients want, precisely when it matters most. Visit fasken.com for more information.

At Fasken, Success Means

• Prioritizing client service and exceeding expectations
• Building harmonious working relationships internally and externally
• Collaborating in a team-based environment
• Exhibiting exceptional verbal and written communication skills
• Adapting quickly to changing priorities and technology
• Maintaining accuracy and attention to detail
• Utilizing strong research and problem-solving abilities
• Handling sensitive information with discretion and diplomacy

Primary Responsibilities

• Provide high-level support to legal professionals in Labour, Employment and Human Rights practices.
• Draft, proofread, serve and file legal documents with various Ontario legal bodies.
• Manage new matters, conflict checks, and maintain accurate records in firm systems.
• Manage multiple calendars and track deadlines for meetings, hearings, court appearances, and mediations.
• Monitor limitation periods and statutory deadlines ensuring timely submissions.
• Maintain and organize confidential client files (digital and physical).
• Communicate professionally with clients, counsel, and external parties.
• Review, prepare, and quality-check legal documents for accuracy.
• Support billing and time entry processes and track complex billing requirements.
• Utilize legal software for case management, e-discovery, and document automation.
• Draft routine correspondence for lawyer review and coordinate with external service providers.
• Prepare materials for hearings, mediations and client meetings.
• Collaborate effectively within the team to meet deadlines and adapt to shifting priorities.
• Ensure compliance with legal standards and ethical guidelines.
• Perform additional administrative tasks to support firm operations.

Required Knowledge And Experience

• Post-secondary education in Office Administration (Legal) or Law Clerk program, or related field.
• Minimum 3 years of experience in Labour and Employment Law.
• Experience with Ontario court processes and strong knowledge of HRTO rules.
• Proficiency in legal software and Microsoft Office Suite.
• Understanding of key business cycles and procedures.

Compensation

Pay range is $55,000 to $75,000 per annum. Pay will be commensurate with experience.

Diversity and Inclusion

Fasken promotes a diverse and inclusive workplace where every member feels respected and valued.

Accessibility and Accommodation

Reasonable accommodations are available on request for candidates with disabilities during the selection process.

Background and Reference Checks

Employment offers are conditional upon background checks, including criminal, credit, employment, and education verifications.

Key skills/competency

• Labour
• Employment
• Human Rights
• Legal Drafting
• Documentation
• Office Administration
• Calendar Management
• Client Service
• Problem-solving
• Legal Software