IT Asset & Licensing Analyst

About the Role: IT Asset & Licensing Analyst at Fasken

Reporting to the Director, Security Operations, the IT Asset & Licensing Analyst will be instrumental in managing all hardware and software assets at Fasken. This hybrid role ensures efficient resource use, cost-effectiveness, and establishes a robust IT Asset Management (ITAM) process to reduce risks and optimize costs for the firm. Work hours are 9:00 a.m. to 5:00 p.m. ET, with occasional pre-authorized overtime as needed.

About Fasken

Fasken is a premier global law firm boasting over 900 lawyers worldwide, renowned for its excellence and expertise. Dedicated to shaping the future for its clients, Fasken values a strong client service approach, caring collaboration, exceptional communication, agility, adaptability, strong research, investigative, and problem-solving skills, and discretion with confidential matters.

Primary Responsibilities

• Asset Management: Maintain accurate hardware/software inventory, track asset lifecycle (acquisition, deployment, maintenance, disposal), and ensure compliance with software licensing agreements to prevent over or under-licensing.
• Contract and Agreement Management: Oversee contract renewals, manage vendor relationships for maximum value, monitor performance for cost savings, provide reports on upcoming renewals, and ensure timely renewals and adherence to terms.
• Vendor Management: Negotiate favorable terms with vendors, build strong relationships, evaluate and select vendors based on service, quality, cost, and reliability, and coordinate with internal governance for risk management.
• Invoice & Cost Management: Ensure proper coding and timely payment of IT invoices, identify cost reduction strategies, implement FinOps best practices for cloud environments (budget, best practices, timelines, goals), monitor budget alignment for hardware/software expenditures, and report on asset performance, usage, and cost savings.
• Policy and Procedure Development: Develop and enforce asset management policies, ensure compliance with legal/regulatory requirements, and train staff on best practices.

Required Knowledge And Experience

• Bachelor’s degree in Information Technology, Business Administration, or a related field.
• Minimum 3 years' experience in asset management, preferably within a law firm or corporate environment.
• Strong negotiation and vendor management skills.
• Excellent analytical and problem-solving abilities.
• Proficient in asset management software and tools.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.

Key skills/competency

• IT Asset Management (ITAM)
• Software Licensing
• Hardware Inventory
• Vendor Management
• Contract Negotiation
• Cost Optimization
• FinOps
• Compliance
• Lifecycle Management
• Data Analysis