Assistant Project Coordinator
@ Family Health Centers of Southwest Florida Inc

Fort Myers, Florida, United States
$21 - $27
On Site
Posted 3 days ago

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XXXXXXXXXX XXXXXXXXX XXXXXXXXXX******* @familyhealthcenters.org
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Job Details

Introduction

Excellent opportunity to join a stable company providing patient care. Family Health Centers of Southwest Florida Inc is seeking a dependable, dedicated, and respectful professional for administrative support and project coordination.

Position Description

The Assistant Project Coordinator will support the Executive Team including the SVP/Chief Administrative Services Officer and the AVP, Senior Project Coordinator. This role involves managing multiple projects, coordinating office buildouts, vendor negotiations, event planning, and maintaining high confidentiality in various administrative tasks.

Detailed Duties and Responsibilities

  • Project Coordination: Assist with new office buildouts, planning, vendor negotiations, and event coordination.
  • Maintenance/Facilities: Serve as backup for facilities tasks, manage maintenance requests, and coordinate vendor services.
  • Administrative Support: Organize meetings, draft correspondence, prepare supporting materials and manage travel arrangements.

Requirements

  • Strong written and verbal communication skills.
  • Excellent organizational and time management skills.
  • Proficient in Microsoft Office (Excel, Word, PowerPoint).
  • Ability to work independently and maintain confidentiality.
  • High School Diploma or equivalent; Associate's degree preferred.
  • 3 years of prior experience in executive administrative support and project management is preferred.
  • Must have own transportation.

Key Skills/Competency

Assistant Project Coordinator, administrative support, project management, event coordination, vendor negotiation, facilities maintenance, scheduling, Microsoft Office, confidentiality, multi-tasking

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How to Get Hired at Family Health Centers of Southwest Florida Inc

🎯 Tips for Getting Hired

  • Research Family Health Centers' culture: Study their mission, achievements, and team values online.
  • Customize your resume: Highlight executive support and project management skills.
  • Prepare for detailed inquiries: Discuss multi-tasking and vendor coordination experiences.
  • Showcase confidentiality: Emphasize handling of sensitive information in past roles.

📝 Interview Preparation Advice

Technical Preparation

Review Microsoft Office suite skills.
Practice project scheduling software use.
Study vendor management systems basics.
Brush up on documentation and reporting.

Behavioral Questions

Prepare teamwork collaboration examples.
Demonstrate confidentiality in challenging scenarios.
Explain handling multiple deadlines smoothly.
Describe decision-making under pressure.

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