Food & Beverage and Culinary Coordinator

Food & Beverage and Culinary Coordinator at Fairmont Olympic Hotel

Located in the heart of Seattle's downtown, the Fairmont Olympic Hotel is a historic landmark in the city. Be a part of history, providing service to our guests in an iconic and luxurious setting. We look forward to welcoming you to the historic Fairmont Olympic Hotel located in the heart of Seattle.

Job Description

The Food & Beverage and Culinary Coordinator is an integral part of the Food & Beverage and Culinary teams at the Fairmont Olympic Hotel. This individual will provide administrative and operational support, ensuring the seamless coordination of both departments. The ideal candidate will be a highly organized, detail-oriented professional with excellent communication skills and a passion for hospitality. This role plays a critical part in driving departmental efficiency and enhancing the overall guest experience.

What Is In It For You

• $28.65/hour
• Employee travel program offering discounted rates in Fairmont’s and Accor worldwide
• Parking/Commuting Discounts
• Paid meal breaks with complimentary meals served in our Staff Dining room
• Medical, dental, vison insurance available for all full-time colleagues and their families. Additional supplemental insurance available. Free base employee only medical insurance
• 401K Retirement plans with a 4% match for all colleagues
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities
• Fun, elegant atmosphere with amazing colleagues!

Key Responsibilities

• Provide comprehensive administrative assistance to the Food & Beverage and Culinary leadership teams, including managing calendars, scheduling meetings, and preparing reports
• Assist with the preparation, distribution, and follow-up of departmental communications, such as memos, schedules, and event details
• Maintain organized filing systems for menus, recipes, SOPs, and training materials.
• Input weekly schedules in labor management systems
• Design and print menus, plus other F&B signage and collateral
• Champion for OpenTable and the F&B POS system. Manage reservations platform. Set Up OpenTable Experiences and reservations for holidays and special occasions
• Reply & accommodate guest special requests
• Control common restaurant email inboxes & relay details to necessary stakeholders
• Flag VIP & Long-Stay guests
• Support the onboarding process for new team members, including the preparation of orientation schedules and training documentation
• Serve as a liaison between the F&B and Culinary teams, fostering effective communication and collaboration
• Other duties as assigned

Qualifications

Your experience and skills include:

• Previous administrative or coordinator experience, preferably in a luxury hotel or food & beverage environment
• Strong organizational and time-management skills, with the ability to multitask and meet deadlines
• Exceptional written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with hotel systems such as Opera, Silverware, or BirchStreet is an asset
• Knowledge of food and beverage operations and culinary terminology is preferred
• Detail-oriented, proactive, and able to work both independently and as part of a team
• Passion for hospitality and delivering exceptional service
• Must hold valid authorization to work in the US
• Food Handlers Card and MAST permit required

Additional Information

All your information will be kept confidential according to EEO guidelines.

Our Commitment To Diversity & Inclusion

We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.

We are an equal opportunity employer. All offers contingent on background check and E-Verify.

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

Key skills/competency

• Administrative Support
• Operational Coordination
• Hospitality Service
• Calendar Management
• Restaurant Operations
• OpenTable Management
• Microsoft Office Suite
• Communication Skills
• Time Management
• Detail Orientation