Data Coordinator

About Faircom New York

Faircom New York (FNY) is a full-service international fundraising and communications agency dedicated to helping a diverse range of nonprofit organizations. Established over two decades ago, FNY is committed to extending the reach of charitable organizations through an integrated and innovative approach. We are passionate about our clients' work and seek committed partners to join our mission.

About The Data Coordinator Position

Faircom New York is seeking an energetic direct response fundraising professional to join our data management team. As a Data Coordinator, you will be responsible for writing and coordinating data instructions for processing mailing files for our various local and national nonprofit clients. This role requires maintaining and adhering to job schedules based on production team due dates, ensuring both client teams and vendors stay on schedule during the file creation and preparation process.

You will facilitate the transfer of data assets to the appropriate parties, secure necessary approvals, and manage the delivery of final assets. This position demands a high degree of organization, strong support for client teams, self-direction, meticulous attention to detail, and the ability to multi-task effectively. Clear and frequent communication is essential when working with a variety of internal clients and external vendors. We foster open, respectful, and candid communication within our teams.

To Be Successful as a Data Coordinator, You Will

• Manage the mail file creation schedule in line with production schedules, providing clear and timely communication of deadlines and due dates.
• Interact with client teams to ensure strategic direction is effectively translated into data instructions and clearly communicate mail file criteria in data requests.
• Serve as a liaison with data vendors during file processing, troubleshooting and escalating issues as necessary.
• Monitor file deliverables and proactively keep projects on schedule, ensuring files are created and delivered on time.
• Traffic and manage all file-related output, including final mail files, NCOA changes, and finder files.
• Demonstrate an eagerness to learn and be a collaborative team player willing to communicate readily with various internal departments, vendors, and clients to complete projects.
• Assist with additional team and client data support as necessary.

Requirements and Skills for the Data Coordinator Role

• 2-5 years of experience in fundraising, data processing, or a related field.
• Nonprofit fundraising and/or agency experience preferred, with the ability to manage in a fast-paced environment and an interest in direct marketing.
• Demonstrated attention to detail, project management, and organizational skills to manage competing deadlines.
• A quick and effective response in delivering the highest quality product.
• Strong written and oral communication skills to develop relationships and properly communicate with internal constituencies and external vendors.
• Possess a positive attitude in a fast-paced environment, including working with a broad range of team members.
• Strong knowledge of Microsoft Excel.

Key skills/competency

• Data Management
• Fundraising Operations
• Direct Response Marketing
• Project Coordination
• Vendor Management
• Client Communication
• Microsoft Excel
• Organizational Skills
• Attention to Detail
• Scheduling & Deadlines