Executive Administrative Assistant

Executive Administrative Assistant

About Us

Founded and headed by Gary Barnett, Extell Development Company is a nationally acclaimed real estate developer of residential, office, retail and hospitality properties, operating primarily in Manhattan and other premier cities across the nation. Experiencing outstanding growth since its founding in 1989, the company’s growing portfolio exceeds twenty-five million square feet.

Summary Of Responsibilities

The Executive Administrative Assistant provides administrative support to the President and Co-CEO and other executives as necessary. This role demands exceptional organizational acumen, discretion, and the ability to manage complex schedules, communications, and high-level engagements. The Executive Administrative Assistant will liaise with internal stakeholders ensuring seamless operations and representing the company with professionalism and poise.

Essential Functions

• Manage and prioritize an active calendar of appointments, meetings, and travel, ensuring optimal time management and preparedness.
• Serve as the primary point of contact for internal and external communications, exercising sound judgment and confidentiality.
• Coordinate meetings, including agenda preparation, attendee logistics, and follow-up actions.
• Prepare and edit correspondence, presentations, reports, and other documents with precision and attention to tone and branding.
• Arrange travel itineraries, accommodations, and meeting materials.
• Maintain and organize files and contact lists, keeping sensitive information secure.
• Support the Co-CEO and other staff in personal and professional matters, including errands, special projects, and event coordination.
• Act as a liaison between the Co-CEO and senior leadership, clients, and external stakeholders.
• Anticipate needs and proactively address administrative and operational challenges.
• Assist other departments and executive team members as needed, fostering a collaborative and responsive environment.

Qualifications

Summary of Requirements:

• Minimum of 5 years of experience supporting senior executives, ideally in real estate, hospitality, or corporate environments.
• Bachelor's degree required.
• Ability to communicate clearly, professionally, and respectfully.
• Exceptional ability to manage multiple priorities, maintain accurate records, and flawlessly execute tasks.
• Advanced skills in Microsoft Office Suite and other productivity tools.
• Familiarity with and willingness to use Artificial Intelligence (AI).

Work Environment

Office environment with the usual office equipment and minimal noise level. Requires ability to work independently and thrive in a fast-paced, entrepreneurial setting.

Compensation & Benefits

Extell Development offers competitive pay and benefits and opportunities for professional growth and advancement to include:

• $90,000 - $110,000 salary
• Medical, Dental, and Vision Insurance
• Life and AD&D Insurance
• Short- and Long-Term Disability
• 401(k)
• Paid Time Off
• Paid Holidays
• Employee Assistance Program

Equal Opportunity Employer

Key skills/competency

• Executive Administrative Assistant
• Calendar Management
• Travel Coordination
• Communication
• Confidentiality
• Microsoft Office Suite
• Real Estate Industry
• Document Preparation
• Meeting Coordination
• Executive Support