Responsable département paie et administration du personnel F/H
European Society of Cardiology · Biot, Provence-Alpes-Côte d'Azur, France
- On site
- Full-time
- €60,000 / year
- Biot, Provence-Alpes-Côte d'Azur, France
Job highlights
- Lead payroll and HR administration for two sites.
- Ensure legal compliance and optimize HR processes.
- Manage HRIS and employee data reliability.
- Contribute to social dialogue and legal compliance.
- Requires strong HR and payroll experience.
About the role
About the European Society of Cardiology
The European Society of Cardiology (ESC) is a leading non-profit organization representing over 100,000 cardiology professionals worldwide. Our mission is to reduce the burden of cardiovascular disease. The ESC offers innovative training, supports cutting-edge research, and defines clinical practice standards through a broad network of subspecialty associations, working groups, and councils.
Visit our website to learn more: www.escardio.org
As part of its diversity policy, ESC is an equal opportunity employer. ESC is a signatory to the Charter Activateur de Progrès, which promotes the belief that disability is a powerful lever for innovation for a more inclusive and equitable model in the face of equal opportunity challenges. https://www.activateurdeprogres.fr/company/societe-europeenne-cardiologie
All applications are reviewed carefully. Thank you for your interest in the European Society of Cardiology. However, if you do not receive a response within three weeks, please consider that we are unable to proceed favorably with your application.
Job Opening: Head of Payroll and HR Administration F/H
The European Society of Cardiology is seeking a Head of Payroll and HR Administration F/H. This is a permanent, full-time position based at the European Society of Cardiology headquarters in Sophia-Antipolis, France.
Position Overview
Reporting to the Director of Human Resources, and as part of a team of 5 people (including the HR Director), you will be responsible for implementing and overseeing payroll and personnel administration. You will manage one team member.
Your scope of responsibilities covers two sites: Sophia-Antipolis (230 employees) and Brussels (fewer than 20 employees).
Key Responsibilities:
- Ensure rigorous personnel administration that complies with legal and conventional obligations for all ESC entities. You will be responsible for the reliability of HR and payroll processes, focusing on optimization, digitalization, and data quality.
Detailed Responsibilities:
- Rigorous Personnel Administration:
- Manage and/or oversee payroll and control social declarations.
- Prepare payroll elements necessary for accounting closure.
- Manage employment contracts, amendments, absences, working hours, mutual insurance/provident schemes, employee savings plans, and social benefits.
- Conduct DARES surveys and the Professional Equality Index.
- Pilot and Improve HR Processes:
- Administer and develop the HRIS to ensure data reliability and process efficiency.
- Optimize personnel administration and payroll tools and procedures (digitalization, automation).
- Control and analyze HR data (reporting, payroll mass).
- Monitor and optimize costs related to payroll, social contributions, and social benefits.
- Participate in continuous improvement projects and the modernization of HR practices.
- Contribute to Social Dialogue:
- Prepare and co-chair meetings with social partners (CSE, trade union representatives).
- Manage and update the BDESE (Economic and Social Database).
- Contribute to the drafting and implementation of collective agreements.
- Maintain constructive and high-quality social dialogue.
- Legal Watch and HR Consulting:
- Ensure compliance with the Labor Code, the collective agreement, and company agreements.
- Maintain constant vigilance on legal obligations related to payroll and personnel administration.
- Respond to employee and management requests with pedagogy and reliability.
Candidate Profile:
- A graduate degree (Master 2 or equivalent) in general HR.
- At least 5 years of successful experience as a Head of Personnel Administration and Payroll, preferably in international environments.
- Strong knowledge of social law; knowledge of the Syntec collective agreement is a plus.
- Meticulous and organized, with perfect command of IT tools and HRIS (maintenance and development).
- Experience with ADP payroll software is ideal.
- Fluent in written and spoken English.
- Proven problem-solving skills and ability to track ongoing cases.
- Analytical mindset with the ability to propose innovative and pragmatic solutions.
- Excellent interpersonal and listening skills.
Geographical Location:
- Sophia-Antipolis, Alpes Maritimes, South of France
Conditions:
- Executive status – Day Forfait (215 working days/year + RTT, including remote work possibility)
- Fixed salary + 13th month + vacation bonus (1%)
- Meal vouchers
- Mutual/provident fund
- Time Savings Account
- Collective PER (Supplementary Retirement Savings Plan)
- Application of the terms of the Syntec Collective Agreement (and specifically Annex 5)
- Access to CSE social benefits
Application Requirements:
Please submit your application, which must include:
- A cover letter
- A CV
- Your salary expectations (gross/year)
- Your availability
NB: Incomplete applications will not be processed.
Key skills/competency
- Head of Payroll and HR Administration
- Payroll Management
- Personnel Administration
- HRIS Management
- Social Law
- Collective Agreements
- HR Reporting
- Employee Relations
- International HR
- Syntec Convention
Skills & topics
- Head of Payroll
- HR Administration
- Payroll Management
- Personnel Administration
- HRIS
- Social Law
- European Society of Cardiology
- Sophia-Antipolis
- Full-time
- Executive
How to get hired
- Tailor your application: Customize your CV and cover letter to highlight your experience in payroll, personnel administration, and HRIS management, emphasizing international environments and social law expertise for the Head of Payroll and HR Administration role at the European Society of Cardiology.
- Showcase problem-solving skills: In your application and during interviews, provide specific examples of how you've resolved complex HR and payroll issues, optimized processes, and managed social dialogue to demonstrate your analytical and pragmatic approach.
- Highlight language proficiency: Clearly state your fluent English skills, as this is a key requirement for the role, especially when dealing with international aspects of the European Society of Cardiology.
- Demonstrate technical aptitude: Emphasize your mastery of IT tools, HRIS, and payroll software like ADP, and your experience with digitalization and automation in HR processes.
- Understand company values: Research the European Society of Cardiology's mission, its commitment to reducing cardiovascular disease, and its diversity and inclusion policies to align your responses with their organizational goals.
Technical preparation
Master French social law and Syntec convention.,Become proficient in HRIS and ADP payroll software.,Practice creating HR reports and payroll analyses.,Familiarize with digitalization and automation tools.
Behavioral questions
Describe managing a team member effectively.,How do you ensure data accuracy in HR?,Share an experience with social dialogue challenges.,How do you stay updated on legal changes?
Frequently asked questions
- What are the main responsibilities of the Head of Payroll and HR Administration at the European Society of Cardiology?
- The Head of Payroll and HR Administration at the European Society of Cardiology is responsible for overseeing and implementing payroll and personnel administration across two sites (Sophia-Antipolis and Brussels). Key duties include managing payroll processes, ensuring legal compliance, administering HRIS, contributing to social dialogue, and providing HR consulting. This role also involves managing one direct report.
- What qualifications are essential for the Head of Payroll and HR Administration role at ESC?
- Essential qualifications include a Master's degree in HR, at least 5 years of experience in a similar role (preferably in international settings), strong knowledge of social law (Syntec convention knowledge is a plus), proficiency in IT tools and HRIS, fluent English, and excellent problem-solving and analytical skills.
- What is the work arrangement for the Head of Payroll and HR Administration position at the European Society of Cardiology?
- The position is based in Sophia-Antipolis, France, and is a 'Cadre' (executive) role with a 'Forfait Jours' system, meaning 215 working days per year with RTT (Reduced Working Time). The role also includes the possibility of remote work.
- How does the European Society of Cardiology handle applications for the Head of Payroll and HR Administration position?
- The European Society of Cardiology requires a complete application including a cover letter, CV, salary expectations (gross/year), and availability. Incomplete applications will not be processed. They aim to respond within three weeks; if you do not hear back, consider the application unsuccessful.
- What is the salary and benefits package for the Head of Payroll and HR Administration at ESC?
- The European Society of Cardiology offers a competitive package including a fixed salary, a 13th month's salary, a vacation bonus (1%), meal vouchers, mutual/provident fund, a Time Savings Account, and a Collective PER. The terms of the Syntec Collective Agreement also apply.
- Does the European Society of Cardiology have specific requirements for English proficiency for the Head of Payroll and HR Administration role?
- Yes, fluent written and spoken English is a mandatory requirement for the Head of Payroll and HR Administration role. This is crucial for managing international aspects of HR and communicating effectively across different entities.
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