Assistant Office Manager
@ European Investment Bank (EIB)

Warsaw, Mazowieckie, Poland
$40,000
On Site
Contractor
Posted 16 hours ago

Your Application Journey

Personalized Resume
Apply
Email Hiring Manager
Interview

Email Hiring Manager

XXXXXXXX XXXXXXXXXXX XXXXXXXXX***** @eib.org
Recommended after applying

Job Details

Job Overview

The European Investment Bank is seeking an Assistant Office Manager to work at its local office in Budapest, Hungary. This full-time permanent position offers an opportunity to work in an international and multi-cultural environment with relocation support.

Purpose

Provide secretarial and administrative support to the Heads of Office in Budapest and other designated offices. Coordinate local events, assist visiting senior staff, and manage daily office tasks with an emphasis on efficiency and cost-effectiveness.

Accountabilities

  • Office Management: Handle secretarial, administrative, and financial tasks including bookkeeping, vendor coordination, and office supplies management.
  • Accounting: Manage accounting aspects, monitor VAT records, and process supplier invoices with supervision.
  • General Administration Support: Manage correspondence, organize meetings, travel arrangements, and provide additional administrative assistance.

Qualifications

A secondary level diploma and at least 5 years of relevant professional experience including international banking or finance experience. Proficiency in English and/or French is required, with additional EU language skills (Hungarian is an advantage). Strong computer skills in document management, Word, Excel, PowerPoint, and PeopleSoft are essential.

Additional Information

This position is part of a continuous open campaign until the role is filled. Panel interviews are scheduled from the first half of September 2025. EIB is committed to Diversity, Equity and Inclusion and encourages all qualified applicants to apply.

Key skills/competency

  • Office Management
  • Administrative Support
  • Bookkeeping
  • Event Coordination
  • Vendor Management
  • Accounting
  • Procurement
  • Secretarial Skills
  • Communication
  • Multilingual

How to Get Hired at European Investment Bank (EIB)

🎯 Tips for Getting Hired

  • Customize your resume: Tailor your experience to administrative and accounting skills.
  • Research EIB: Understand its mission and international operations.
  • Highlight language skills: Emphasize bilingual abilities in English and French.
  • Prepare examples: Demonstrate past office management and vendor coordination.

📝 Interview Preparation Advice

Technical Preparation

Review office software procedures.
Practice using document management systems.
Study bookkeeping basics and VAT regulations.
Familiarize with PeopleSoft functionalities.

Behavioral Questions

Describe managing high-pressure office environments.
Explain handling travel and event coordination.
Discuss teamwork in a multi-cultural setting.
Share an experience of vendor negotiation.

Frequently Asked Questions