Secretary, Finance, Contracts and Audit Section

About the European Union and EU Delegation to Israel

The European Union (EU) is an economic and political partnership between 27 European countries, playing a vital role in international affairs through diplomacy, trade, development aid, and collaboration with global organizations. Abroad, the EU is represented by 145 diplomatic representations, known as EU Delegations, which function similarly to embassies. The EU Delegation to the State of Israel in Tel Aviv works closely with the Embassies and Consulates of the 27 EU Member States. We operate as a fully-fledged diplomatic mission, representing the European Union in dealings with the Israeli government on matters within the EU’s remit.

What We Offer

We are offering a two-year contract, extendable up to seven years, for the post of Secretary (Local Agent Group 3) within our Finance, Contracts and Audit Section. This section comprises a team of three dedicated colleagues.

The successful candidate will undertake functions based on the evolving needs of the Delegation and will report directly to the Head of the Finance, Contracts and Audit Section. The Secretary will provide essential daily administrative and organizational support to the Finance, Contracts, and Audit Section, along with general administrative assistance to the Cooperation Section. These sections work in close collaboration to ensure the efficient implementation of EU-funded cooperation programmes.

This vacancy presents an excellent opportunity for a motivated and proactive individual to integrate into a highly interesting and stimulating environment. The ideal candidate will be well-organized, service-oriented, flexible, and capable of performing effectively under tight deadlines and pressure. Additionally, the position requires a resourceful team player who consistently demonstrates strong confidentiality and professionalism. Proficiency in both English and Hebrew, with excellent drafting and communication skills, is essential. The candidate will also need to quickly achieve competency with the European Union’s specific procedures and IT tools.

Main Tasks And Duties

• Provide secretarial support and ensure the effective administrative functioning of the section in line with internal procedures and workflows.
• Manage the timely registration and filing of various documents, including invoices, reports, letters, etc.
• Organize meetings, field visits, and financial and operational on-the-spot checks.
• Assist in the preparation and processing of contracts, amendments, and related documents.
• Provide secretarial support to evaluation committees for procurement procedures and calls for proposals.
• Assist with the preparation and implementation of external audits and expenditure verifications in accordance with the Delegation’s Control Plan.
• Monitor key performance indicators and generate reports.
• Manage the archiving system.
• Perform other secretarial and administrative duties as assigned by the hierarchy.

Compensation and Benefits

The base salary will be determined by relevant and verified employment experience, typically starting from ILS 12,514. A competitive benefits package is offered, subject to certain conditions, which includes personal leave days and public holidays, health insurances, and a retirement savings plan. The expected start date for this position is 15 March 2026.

Minimum Requirements / Eligibility Criteria

(Necessary for the application to be considered)

• Completed second level education.
• Minimum of two (2) years of experience performing the above-mentioned tasks.
• Fluent in Hebrew and English (speaking, reading, writing).
• Israeli citizenship or a valid work permit for Israel.
• Strong computer literacy, with excellent knowledge of Excel.

Assets / Selection Criteria

(Basis for awarding points to select the best applicant)

• Knowledge of Arabic language and/or other European Union languages.
• Experience in international organizations or diplomatic entities.
• Knowledge and/or experience in finance or accounting.
• Familiarity with EU rules and procedures.
• Self-starter, motivated, ability to work alone and/or in a team, respecting deadlines.
• Ability to deal with stress situations, high degree of responsibility and discretion in handling financial files.
• Readiness to help and/or replace colleagues for a variety of tasks in the section.
• Good oral and written communication skills, strong drafting ability.
• Quick problem-solving and solution orientation.

How To Apply

Please send your application and supporting documents to eeasjobs-137@eeas.europa.eu. The application package must include a motivation letter and a detailed CV using the "Europass" template (https://europass.cedefop.europa.eu/) in PDF format. Incomplete applications will not be considered.

Preselected candidates will be interviewed and may be required to pass a written test. The Delegation will not provide additional information or discuss the selection procedure by telephone; all queries should be directed to DELEGATION-ISRAEL-HR@eeas.europa.eu. If selected, candidates will be required to provide supporting documents proving Israeli nationality or employment permit under local law, diplomas, and professional experience as declared in the CV.

The Selection Process

After the application deadline, a Selection Committee will review all applications to prepare a short-list of the most suitable candidates based on a preliminary assessment of the provided application letter and supporting documents. Short-listed candidates will then be invited to an assessment phase, which includes an interview and a written test. Candidates who are not short-listed will not be contacted individually. However, the Delegation will use the same publication channels as for this Vacancy Notice to inform all remaining candidates once the recruitment procedure has concluded and a candidate has been selected.

The deadline for applications is 16 February 2026 at 13:00 (Tel Aviv time).

Key skills/competency

• Administrative Support
• Financial Administration
• Contract Management
• Audit Assistance
• Document Filing
• Meeting Coordination
• Reporting
• Confidentiality
• English Fluency
• Hebrew Fluency