Secretary, Finance, Contracts and Audit Section

About the European Union Delegation to the State of Israel

The European Union (EU) is a vital economic and political partnership comprising 27 European countries, playing a significant role in international affairs through diplomacy, trade, and development aid. Globally, the EU maintains 145 diplomatic representations, known as EU Delegations, which function similarly to embassies.

The EU Delegation to the State of Israel in Tel Aviv operates in close coordination with the Embassies and Consulates of the 27 EU Member States. As a fully-fledged diplomatic mission, we represent the European Union in dealings with the Israeli government across all areas within the EU’s remit.

What We Offer

We are offering a two-year contract, extendable up to seven years, for the post of Secretary (Local Agent Group 3) within our Finance, Contracts and Audit Section. This team is composed of three colleagues. The successful candidate will provide daily administrative and organizational support to this section, as well as general administrative assistance to the Cooperation Section. These sections work in close collaboration to ensure the effective implementation of EU-funded cooperation programmes.

The role, directly supervised by the Head of Finance, Contracts and Audit Section, presents an excellent opportunity for a motivated and proactive individual to integrate into a stimulating environment. The ideal candidate will be well-organized, service-oriented, flexible, and capable of working under tight deadlines and pressure. Resourcefulness, teamwork, confidentiality, and professionalism are essential. Strong drafting and communication skills in English and Hebrew are required, with an expectation to quickly gain competency in European Union procedures and IT tools.

Main Tasks And Duties

• Provide secretarial support and ensure the effective administrative functioning of the section in line with internal procedures and workflows.
• Manage the timely registration and filing of various documents, including invoices, reports, and letters.
• Organize meetings, field visits, and financial and operational on-the-spot checks.
• Assist in the preparation and processing of contracts, amendments, and related documents.
• Provide secretarial support to evaluation committees for procurement procedures and calls for proposals.
• Assist with the preparation and implementation of external audits and expenditure verifications in accordance with the Delegation’s Control Plan.
• Monitor key performance indicators and generate reports.
• Manage the archiving system.
• Perform other secretarial and administrative duties as assigned by the hierarchy.

Minimum Requirements / Eligibility Criteria

(Necessary for the application to be considered)

• Completed second level education.
• Minimum of two (2) years of experience performing the above-mentioned tasks.
• Fluent in Hebrew and English (speaking, reading, writing).
• An Israeli citizenship or a valid work permit for Israel.
• Strong computer literacy, with excellent knowledge of Excel.

Assets / Selection Criteria

(Basis for awarding points to select the best applicant)

• Knowledge of Arabic language and/or other European Union languages.
• Experience in international organizations or diplomatic entities.
• Knowledge and/or experience in finance or accounting.
• Familiarity with EU rules and procedures.
• Self-starter, motivated, ability to work alone and/or in a team, respecting deadlines.
• Ability to deal with stress situations, high degree of responsibility and discretion in handling financial files.
• Readiness to help and/or replace colleagues for a variety of tasks in the section.
• Good oral and written communication skills, strong drafting ability.
• Quick problem-solving and solution orientation.

How To Apply

Please send your application and supporting documents to eeasjobs-137@eeas.europa.eu. The application package should include a motivation letter and a detailed CV using the "europass" template (https://europass.cedefop.eu/) in PDF format. Incomplete applications will not be considered.

Preselected candidates will be interviewed and may be requested to pass a written test. The Delegation will not provide additional information or discuss the selection procedure by telephone; please direct any queries to DELEGATION-ISRAEL-HR@eeas.europa.eu.

If selected, candidates will be required to provide supporting documents proving Israeli nationality/employment permit, diplomas, and professional experience declared in the CV. The deadline for applications is 16 February 2026 at 13:00 (Tel Aviv time).

Key skills/competency

• Administrative Support
• Financial Procedures
• Contract Management
• Audit Assistance
• Document Management
• Secretarial Duties
• English Fluency
• Hebrew Fluency
• Excel Proficiency
• Confidentiality