Administration Executive

About The Role

The Administration Executive is responsible for ensuring smooth day-to-day office operations, managing administrative tasks, coordinating with internal teams, and maintaining an efficient workplace environment.

Key Responsibilities

Office Administration

• Oversee daily office operations and ensure a well-organized and professional workspace.
• Manage office supplies, inventory, and procurement of materials and equipment.
• Maintain office facilities, coordinate repairs, and liaise with vendors.

Administrative Support

• Provide administrative support to management and other departments.
• Prepare reports, presentations, letters, and documentation as required.
• Handle scheduling, calendar management, meetings, and travel arrangements.

Records & Documentation

• Maintain accurate and up-to-date records, databases, and filing systems (digital and physical).
• Assist in preparing and organizing internal documents, contracts, and compliance materials.

Communication & Coordination

• Act as a point of contact between departments, employees, external partners, and clients.
• Handle incoming calls, emails, and correspondence professionally.
• Assist in planning company events, meetings, and staff activities.

Experience, Skills & Competencies

• Bachelor's degree in business administration or related field
• Proven experience in administrative or office management roles
• Strong organizational and multitasking skills
• Good communication and interpersonal abilities
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team

Key skills/competency

• Administration Executive
• Office Operations
• Administrative Support
• Records Management
• Documentation
• Communication
• Coordination
• MS Office Proficiency
• Organizational Skills
• Teamwork