Executive Assistant
ESM - Events and Sports Management · Dubai, Dubai, United Arab Emirates
- On site
- Full-time
- AED 150,000 / year
- Dubai, Dubai, United Arab Emirates
Job highlights
- Support Managing Director and senior leadership.
- Handle administrative and operational tasks.
- Assist with project creation and implementation.
- Manage expenses and maintain confidentiality.
- Competitive salary and benefits offered.
About the role
Executive Assistant at ESM - Events and Sports Management
ESM is seeking a highly organized Executive Assistant with strong executive support capabilities to join our team in Dubai, UAE. This role is crucial for the smooth operation of the organization, providing flexible administrative and operational support to the Managing Director. It requires the utmost discretion, confidentiality, and professionalism.
Key Responsibilities
You will work closely with the Managing Director and the senior leadership team, offering administrative, business, and meeting support. You will also contribute to the creation and initial implementation of projects.
- Collaborate with the Managing Director and senior leadership team to support strategic and informed decision-making.
- Provide comprehensive administrative, business, and meeting support to the Managing Director.
- Assist in the creation and initial implementation of projects.
- Act as a key point of contact between the Managing Director and the senior leadership team.
- Manage company credit card expenses.
Desired Qualifications and Experience
- Bachelor's Degree or equivalent.
- Proven experience in an executive or corporate environment.
Job-Specific Knowledge & Skills
- Proficiency in office management principles, methods, and procedures.
- Skilled in sorting, filing, and maintaining accurate records.
- Ability to manage workload and assignments effectively to meet objectives and deadlines.
- Exceptional time management and prioritization skills.
- Capacity to maintain confidentiality at all times.
- Strong attention to detail.
- Flexibility and ability to work under pressure to meet tight deadlines.
- Positive attitude towards feedback.
- Good knowledge of MS Office, particularly MS PowerPoint.
- Effective communication skills, with the ability to clearly express ideas.
- Excellent written and spoken English proficiency.
What We Offer
- A competitive salary package.
- Annual flight allowance.
- Private medical insurance.
- End of service benefits.
- Access to lifestyle discounts.
Key skills/competency
- Executive Assistant
- Administrative Support
- Office Management
- Project Support
- Time Management
- Confidentiality
- MS Office Suite
- Communication Skills
- Attention to Detail
- Problem Solving
Skills & topics
- Executive Assistant
- Administrative Assistant
- Office Manager
- Personal Assistant
- Dubai Jobs
- Events Management
- Sports Management
- Secretarial
- Support Staff
- UAE Jobs
How to get hired
- Tailor your resume: Highlight executive support, administrative skills, and MS Office proficiency to match ESM's needs.
- Showcase experience: Emphasize your proven experience in corporate or executive environments.
- Demonstrate key skills: Prepare examples of your time management, attention to detail, and confidentiality.
- Research ESM: Understand their events and sports management focus to align your application.
- Prepare for interviews: Be ready to discuss how you handle pressure and maintain discretion.
Technical preparation
Master MS Office Suite, especially PowerPoint.,Practice advanced calendar management.,Familiarize with expense reporting systems.,Enhance typing and document formatting skills.
Behavioral questions
How do you handle confidential information?,Describe managing competing priorities.,How do you adapt to pressure?,Give an example of proactive support.
Frequently asked questions
- What are the primary responsibilities of an Executive Assistant at ESM in Dubai?
- The Executive Assistant at ESM in Dubai will provide comprehensive administrative and operational support to the Managing Director, assist with project implementation, manage expenses, and act as a key liaison between the MD and the senior leadership team. This role demands high levels of discretion and professionalism.
- What qualifications are essential for the Executive Assistant role at ESM?
- Essential qualifications include a Bachelor's Degree or equivalent, proven experience in an executive or corporate setting, excellent written and spoken English, strong MS Office skills (especially PowerPoint), and exceptional time management and attention to detail.
- What makes the Executive Assistant position at ESM unique?
- This role offers direct support to the Managing Director of Events and Sports Management, involvement in project creation, and the opportunity to work in a dynamic industry. It requires a high level of trust and professionalism.
- How important is discretion and confidentiality for an Executive Assistant at ESM?
- Discretion and confidentiality are paramount for this Executive Assistant role at ESM. You will be privy to sensitive information and must maintain the highest standards of privacy at all times.
- What is the work environment like for an Executive Assistant at ESM in Dubai?
- The work environment at ESM is described as dynamic, supporting senior leadership in the events and sports management sector. The role requires flexibility and the ability to work under pressure to meet tight deadlines.
- Does ESM offer benefits for the Executive Assistant position?
- Yes, ESM offers a competitive salary package, an annual flight allowance, private medical insurance, end of service benefits, and access to lifestyle discounts for the Executive Assistant role.
- What is the expected level of English proficiency for the Executive Assistant role?
- Excellent written and spoken English proficiency is required for the Executive Assistant role at ESM, ensuring effective communication with the Managing Director and senior leadership team.
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