Administrative Assistant

About Englobe

At Englobe, our rigor is matched by sincere care for our colleagues, our customers, our communities, and the environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on collaboration and a diversity of voices. With an entrepreneurial spirit, we empower our customers and communities with boldness and optimism. We are determined to leave a lasting legacy for generations to come. Englobe is hiring an Administrative Assistant for its Calgary office, supporting the GME team.

Your Mission as an Administrative Assistant

You will play an important role in a dynamic and passionate team, collaborating on a variety of projects of all sizes and scopes in the environment, renewable energies, hydroelectricity, transportation, materials, buildings and climate change markets. Boldness, innovation and collaboration are an integral part of our daily operations. This is a full-time Monday to Friday role, with occasional Saturday mornings required, and offers a hybrid work arrangement.

Your Main Responsibilities

• Data entry of field test reports into our custom database;
• Filing of field test reports;
• Backup assistance for dispatch team;
• Answer and direct phone calls and inquiries;
• Direct and problem solve inquiries from staff;
• Building support – maintenance, kitchen clean up/organization;
• Report and template preparation in MS Word;
• Tracking documents and pulling reference materials;
• Additional tasks as required on an as-needed basis;
• Apply and promote Englobe's health and safety rules.

What Makes You Unique

To succeed as an Administrative Assistant, you should bring:

• Diploma in Office Administration is considered an asset;
• 1-2 years experience working in a similar capacity in a Consulting, Engineering or Science firm would be an asset;
• Exceptional verbal and written communication skills;
• Proficient with the use of Microsoft Office Program features specifically, Word, Excel, PowerPoint and Outlook;
• Excellent typing speed and accuracy is required;
• Positive demeanor with interest in supporting individuals and teams;
• String problem solving skills;
• Excellent organizational capabilities with the ability to implement and maintain systems of organization.

What Makes Englobe Unique

At Englobe, you'll have the opportunity to work on a variety of projects of every size and scope. You'll work in an organization that values you and your experience, and allows you to grow. From day one, you'll enjoy the following benefits:

• Real flexibility;
• Multiple opportunities for professional growth, mentoring and skills development;
• Access to a free telehealth service;
• Flexible schedules and the ability to compress your work hours;
• A hybrid work arrangement;
• A full range of benefits (including cost-sharing group insurance and a group RRSP);
• A confidential employee assistance program for you and your family.

Key skills/competency

• Data Entry
• Microsoft Office Suite
• Organizational Skills
• Communication Skills
• Problem Solving
• Administrative Support
• Filing Systems
• Report Preparation
• Database Management
• Team Collaboration