Personal Assistant
Emma of Torre.ai
Job Overview
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Job Description
About the Role
I’m helping Velociter find a top candidate to join their team full-time for the role of Personal Assistant.
You'll empower executive leadership by streamlining operations and optimizing strategic impact.
Mission of Velociter: "To deliver reliable and innovative software solutions that help clients achieve their technology goals efficiently and effectively."
What makes you a strong candidate: You are proficient in Executive assistance. You have the potential to develop in Operations, Executive business support, Business services executive support. English - Conversational
Responsibilities and More
We are looking for a highly skilled Executive Personal Assistant to deliver comprehensive, high-level support to our CEO. This critical position requires someone who can anticipate needs, streamline operations, and ensure the executive’s daily schedule and communications run smoothly and efficiently.
As a trusted partner to the CEO, you will serve as the primary liaison for both internal teams and external stakeholders. You will manage correspondence, coordinate appointments, and oversee complex scheduling to optimize time and productivity. The role also involves arranging detailed travel itineraries, maintaining confidential records, and preparing professional reports and presentations.
Key Responsibilities
- Serve as the main point of contact between the CEO and internal/external stakeholders.
- Screen and respond to incoming communications with professionalism and discretion.
- Manage and prioritize the CEO’s calendar, scheduling meetings and providing timely reminders.
- Coordinate and oversee intricate domestic and international travel arrangements.
- Establish and maintain organized, secure filing and documentation systems.
- Prepare reports, presentations, briefing materials, and other executive documents as required.
The ideal candidate will have proven experience supporting senior executives, exceptional organizational and communication skills, and the highest level of confidentiality and professionalism. If you thrive in a fast-paced environment and can manage multiple priorities with precision, we encourage you to apply.
Key skills/competency
- Executive Support
- Calendar Management
- Travel Coordination
- Communication Skills
- Confidentiality
- Organizational Skills
- Report Preparation
- Stakeholder Liaison
- Scheduling
- Proactive Problem Solving
How to Get Hired at Emma of Torre.ai
- Research Velociter's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor to understand their innovative approach.
- Tailor your resume strategically: Highlight your extensive experience in executive assistance, operational streamlining, and managing complex schedules for senior leadership.
- Emphasize confidentiality and discretion: Provide specific examples of how you have handled sensitive information and maintained professionalism in previous roles.
- Prepare for scenario-based questions: Be ready to discuss how you anticipate needs, prioritize tasks, and manage multiple demands in a fast-paced executive support environment.
- Showcase your communication prowess: Articulate your ability to serve as a primary liaison, manage correspondence, and interact with diverse stakeholders effectively.
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