Executive Virtual Assistant Freelancer

About HLS Holdings

HLS Holdings is a Phoenix-based entrepreneurial holding company operating across three active pillars: The Business Club (TBC) — a curated deal-flow and acquisition community; 3AM Capital — a transactional funding operation serving real estate wholesalers and investors; and an industrial acquisition in active integration. The founder is a high-output visionary. He communicates by voice. He moves fast. He is never at a desk. He needs someone who converts his words into action — immediately and without hand-holding.

The Role: Executive Virtual Assistant Freelancer

You are his hands. He talks. You execute. That is the entire job. He will send you voice memos, short texts, and quick calls throughout the day. Your job is to take incomplete information, figure out the rest, and get it done before he asks about it again. This is not a task-list job. There is no one to hold your hand. If he says "reach out to the guy from Tuesday's meeting" — you find him, find his contact, write the message, and send it. That is the standard.

What You Will Own:

• Email inbox management — draft, respond, follow up, never let things fall through.
• CRM maintenance for both TBC and 3AM Capital — contacts, statuses, notes, follow-up sequences.
• Outreach and appointment scheduling — identify targets, send first messages, book calls.
• Weekly newsletter coordination — compile content from his voice memos, format, schedule.
• Research — deals, people, markets, competitors — delivered clean and summarized.
• Community management — Skool or Facebook group for 3AM Capital wholesaler network.
• Project coordination — pitch decks, marketing materials, website updates via AI tools.
• General execution — if it needs to get done and he said so, it is yours.

What We're Looking For:

• Based in Latin America — Colombia, Mexico, Argentina, Venezuela preferred.
• Available 8:00 AM – 5:00 PM MST, Monday through Friday.
• Excellent written and spoken English — you will represent him externally.
• Experience with CRM platforms (GoHighLevel, HubSpot, or similar).
• Comfortable with AI tools — ChatGPT, Notion AI, Canva, etc.
• Background in real estate, business, or entrepreneurial environments is a strong plus.
• High sense of urgency — you treat his priorities as your own.
• You ask clarifying questions once, then move.
• You do not wait for permission.

The Interview Test:

We will give you a real, messy, incomplete task during your interview. No instructions beyond what we would give you on a normal day. We are not looking for the right answer. We are looking for how fast you move, how resourcefully you handle ambiguity, and whether you come back with a result or an excuse.

Compensation and Perks:

• USD 5 - 8/hour
• Full-time, remote.
• Direct working relationship with the founder — no layers, no bureaucracy.
• Room to grow as the portfolio grows.

Key skills/competency

• Executive Virtual Assistant
• CRM Tools
• Canva
• ChatGPT
• English Fluency
• Email Management
• Outreach
• Appointment Scheduling
• Research
• Community Management