Executive Assistant to CEO | Atlanta | $70K-$80k + bonuses
Ember Capital Group · Atlanta, GA
- On site
- Full-time
- $75,000 / year
- Atlanta, GA
Job highlights
- Support CEO of fast-growing investment group.
- Manage CEO's calendar, communications, and travel.
- Coordinate logistics, operations, and vendor relations.
- Track tasks, projects, and deadlines diligently.
- Requires strong organization and adaptability.
About the role
Company Description
Founded by Shawn Surani in 2019, Ember Capital Group is a diversified investment and holding company that builds, acquires, and scales businesses across real estate, technology, and BPO. Through its portfolio of operating companies, the group provides strategic leadership, capital, and operational support to drive growth and create long-term value.About the Role
We're looking for a highly organized, detail-oriented Executive Assistant to support the CEO of a fast-growing business portfolio. This is a hands-on execution role for someone who thrives on keeping things running smoothly, staying on top of details, and making sure nothing falls through the cracks. You'll be managing logistics, coordinating schedules, handling communications, and making sure the CEO's day runs smoothly.What You'll Actually Do Every Day
- Manage the CEO's calendar: Schedule meetings, calls, and appointments; Handle scheduling requests and conflicts; Keep the calendar organized and up-to-date; Send meeting reminders and prep materials; Coordinate with other people's assistants to find meeting times
- Handle communications: Screen phone calls and emails; Respond to routine requests on behalf of the CEO; Draft basic emails and correspondence; Field vendor questions and coordinate responses; Manage follow-ups and keep communication organized
- Coordinate logistics and travel: Book flights, hotels, and rental cars; Create travel itineraries with all details; Handle last-minute changes and rebookings; Coordinate ground transportation and restaurant reservations; Manage travel expense submission
- Support day-to-day operations: Prepare documents and presentations; Organize files and keep records updated; Process invoices and expense reports; Coordinate with vendors on routine matters; Handle meeting room setup, materials, and catering
- Task and project tracking: Maintain task management system for CEO's commitments and priorities; Track action items from meetings and ensure follow-through; Update project statuses and keep tracking current; Send reminders for upcoming deadlines; Monitor open items and flag anything falling behind
- Property management and facilities coordination: Coordinate building maintenance and repairs; Handle office supply orders and inventory; Manage relationships with building management and service vendors; Schedule and oversee property-related appointments and inspections; Coordinate office setup, equipment, and facilities needs
- Handle routine business tasks: Schedule vendor meetings and handle basic vendor questions; Coordinate contract signatures and document routing; Follow up on pending items; Handle low-level negotiations (pricing, scheduling, basic terms); Manage subscriptions and service renewals; Maintain filing systems and keep contact lists current
Who You Are
- 1+ years of administrative, assistant, or coordinator experience
- Extremely organized with excellent attention to detail
- Strong written and verbal communication skills
- Proficient in Microsoft Office and Google Workspace
- Experience with task management systems (Asana, Monday, Notion, or similar)
- Able to juggle multiple tasks and shifting priorities
- Professional, responsive, and reliable
- Comfortable working independently once you know what's expected
- Experience coordinating with vendors, building management, or facilities preferred
Who You'll Work With
Our CEO runs multiple companies including real estate, construction services, technology/BPO, and real estate brokerage. You'll interact with different teams and vendors across these businesses, but your job is to handle the logistics and coordination—not to learn or run the businesses. The pace is fast. Things change, priorities shift, and you'll need to adapt quickly. Some days are predictable, some days are chaos. You need to roll with it.Work Details
- Location: In-office in Atlanta, GA (Buckhead area)
- Hours: Full-time, 40-50 hours per week
- Standard business hours with occasional flexibility needed
- Responsiveness required during work hours for time-sensitive items
- Rare evening/weekend needs for urgent matters
Key skills/competency
- Executive Assistant
- CEO Support
- Calendar Management
- Travel Coordination
- Communication Skills
- Task Management
- Microsoft Office Proficiency
- Google Workspace Proficiency
- Vendor Management
- Organizational Skills
Skills & topics
- Executive Assistant
- CEO Assistant
- Administrative Assistant
- Office Manager
- Personal Assistant
- Calendar Management
- Travel Coordination
- Task Management
- Microsoft Office
- Google Workspace
- Asana
- Notion
- Atlanta Jobs
- Georgia
- Investment Group
- Real Estate
- Technology
- BPO
- Full-Time
How to get hired
- Tailor your resume: Highlight your 1+ years of administrative or assistant experience, emphasizing organization, detail-orientation, and communication skills. Quantify achievements where possible, like managing complex schedules or coordinating multi-person travel.
- Showcase your tech skills: Clearly list your proficiency in Microsoft Office and Google Workspace, and any experience with task management systems like Asana, Monday, or Notion. Provide examples of how you've used these tools to improve efficiency.
- Emphasize adaptability: In your application and interviews, demonstrate your ability to juggle multiple tasks, adapt to shifting priorities, and remain professional in a fast-paced environment. Share examples of how you've handled unexpected changes or urgent requests.
- Prepare for behavioral questions: Be ready to discuss how you handle pressure, manage competing demands, and work independently. Highlight your reliability and responsiveness, crucial for supporting a CEO.
- Research Ember Capital Group: Understand their investment focus (real estate, technology, BPO) and the fast-paced nature of their business. Align your responses to show how your skills contribute to their growth and operational efficiency.
Technical preparation
Master Microsoft Office Suite (Word, Excel, PowerPoint).,Become proficient in Google Workspace (Docs, Sheets, Calendar).,Learn task management tools like Asana or Notion.,Practice efficient digital file organization.
Behavioral questions
Describe managing conflicting priorities effectively.,How do you ensure accuracy in detail-oriented tasks?,Share an experience handling urgent, time-sensitive requests.,How do you maintain professionalism under pressure?
Frequently asked questions
- What are the typical working hours for the Executive Assistant to CEO role at Ember Capital Group?
- The Executive Assistant role at Ember Capital Group is full-time, requiring 40-50 hours per week. While standard business hours are typical, occasional flexibility is needed for time-sensitive matters, with rare evening/weekend support for urgent issues.
- What software proficiency is expected for the Executive Assistant to CEO position at Ember Capital Group?
- Candidates for the Executive Assistant to CEO role at Ember Capital Group should be proficient in Microsoft Office and Google Workspace. Experience with task management systems such as Asana, Monday, or Notion is also expected.
- What is the minimum experience required for the Executive Assistant to CEO role at Ember Capital Group?
- Ember Capital Group is seeking an Executive Assistant to the CEO with at least 1 year of experience in an administrative, assistant, or coordinator role. This experience should demonstrate strong organizational skills and attention to detail.
- How does Ember Capital Group describe the work environment for the Executive Assistant to CEO role?
- The work environment for the Executive Assistant to CEO at Ember Capital Group is fast-paced and dynamic. The company emphasizes that priorities can shift quickly, requiring adaptability and the ability to 'roll with it'.
- What are the key responsibilities of the Executive Assistant to CEO at Ember Capital Group?
- Key responsibilities include managing the CEO's calendar, handling communications (emails, calls), coordinating travel and logistics, supporting daily operations, tracking tasks and projects, and assisting with property management and routine business tasks.
- Is there any client interaction required for the Executive Assistant to CEO role at Ember Capital Group?
- While the Executive Assistant to CEO will interact with various teams and vendors across Ember Capital Group's diverse businesses, the primary focus is on logistics and coordination. The role does not require learning or running the businesses themselves.
- What is the salary range for the Executive Assistant to CEO position at Ember Capital Group?
- The Executive Assistant to CEO position at Ember Capital Group offers a salary range of $70,000 to $80,000 per year, with potential for bonuses.