Business Operations Specialist

Business Operations Specialist at Elastic

Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI.

What is The Role:

The Business Operations Specialist will play a key role in the setup and ongoing administration of our new Elastic Riyadh office and business entity, supporting cross-functional operations in Workplace Administration, HR General, Finance, Legal, and support real estate projects across EMEA/APJ. This role ensures operational excellence, compliance, and smooth day-to-day business support.

What You Will Be Doing:

• Initial Office/Entity SetupCoordinate with global and regional teams to establish the new office/entity, ensuring compliance with local laws and company policies.Support the setup of banking, payroll, and vendor relationships.Assist with real estate project management, including coordinating lease negotiations, fit-out, and facilities setup.Facilitate registration and licensing processes with local authorities.Organize onboarding logistics for new hires and ensure workplace readiness.
• Workplace/Office AdministrationDeliver operational excellence in local workplace service functions - front of house operations, managing mail, office walkthroughs, visitors, office supplies, swag, kitchen and lunch services, interior plants, parking and access cards, office maintenance and management systems.Drive engagement through meetings and events organization.Be the glue and main point of communication for the local team.Ensure health, safety, and security standards are met.Optimize office operations and support HR workflows to enhance the employee experience.
• FinanceSupport accounts payable/receivable processes, expense reimbursements, and vendor management.Assist with payroll data collection and coordination with the central payroll team.Track and process local invoices, purchase orders, and payments.Maintain accurate financial records and support audits as needed.
• Legal & ComplianceSupport the collection and filing of legal documents and contracts.Assist with compliance reporting and regulatory filings.

What You Bring:

• Bachelor’s degree in Business Administration or related field preferred.
• 3+ years’ experience in office administration, finance, HR, or operations.
• Strong written and verbal communication skills.
• Effective listener and communicator, able to influence actions and outcomes.
• Ability to manage multiple priorities and people in a fast-paced, multicultural environment.
• IT/AV troubleshooting, Mac, Google Suite, Slack tools experience and comfortable with asynchronous work preferred.
• Fluency in English required; Arabic language skills a plus.
• An ability to adapt to change is definitely a plus, and we always appreciate a sense of humour.
• Eligibility for this role is limited to Saudi Nationals.

Additional Information - We Take Care of Our People:

As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions, and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

• Competitive pay based on the work you do here and not your previous salary
• Health coverage for you and your family in many locations
• Ability to craft your calendar with flexible locations and schedules for many roles
• Generous number of vacation days each year
• Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service
• Up to 40 hours each year to use toward volunteer projects you love
• Embracing parenthood with a minimum of 16 weeks of parental leave

Different people approach problems differently. We need that. Elastic is an equal opportunity employer and is committed to creating an inclusive culture that celebrates different perspectives, experiences, and backgrounds. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation.

We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email candidate_accessibility@elastic.co. We will reply to your request within 24 business hours of submission.

Applicants have rights under Federal Employment Laws and can view the following posters linked below:

• Family and Medical Leave Act (FMLA) Poster
• Employee Polygraph Protection Act (EPPA) Poster

Elasticsearch develops and distributes technology and information that is subject to U.S. and other countries’ export controls and licensing requirements for individuals who are located in or are nationals of the following sanctioned countries and regions: Belarus, Cuba, Iran, North Korea, Syria, or Russia, including the Ukrainian territories annexed by Russia (The Crimea region of Ukraine, The Donetsk People's Republic (DNR), The Luhansk People's Republic (LNR), Kherson or Zaporizhzhia). If you are located in or are a national of one of the listed countries or regions, an export license may be required as a condition of your employment in this role. Please note that national origin and/or nationality do not affect eligibility for employment with Elastic.

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Key skills/competency:

• Operations Management
• Workplace Administration
• HR General Support
• Finance Coordination
• Legal Compliance
• Real Estate Project Management
• Vendor Relationship Management
• Office Logistics
• Cross-functional Collaboration
• Google Suite