Executive Assistant

About eHealth, Inc.

Join us in creating a better way! At eHealth, our mission is to expertly guide consumers through their health insurance and related options when, where, and how they prefer. We’re creating a better way – one that’s transparent and trustworthy for both our consumers externally and our employees internally. Move your career forward while connecting countless people to the life-changing, quality care they deserve. Our diverse team of innovators supports one another in solving some of the toughest challenges. We’re always on the lookout for creative opportunities to do right by our customers, and each other. Together, we’re creating a better way to work, united by our common passion to make a difference.

Role Overview

As an Executive Assistant to our Chief Sales and Carrier Officer (CSCO), you will work side by side, often in confidence, serving as a critical extension of the SVP’s vision, leadership and voice. The ideal candidate is focused and willing to actively work behind the scenes to ensure that the CSCO and their team are functioning smoothly and efficiently. Success in the role will require being highly organized and professional, resourceful, efficient, flexible and thriving in a fast-paced and transformational environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally important. This role will support our CSCO and 6 direct reports.

You will primarily work in Central Time Zone hours, with expected flexibility to connect with our remote team, spread throughout all US time zones. If not located in Austin, TX, the role will include occasional travel for offsites, leadership meetings, and team gatherings.

What You’ll Do

• Act as a strategic partner who helps the CSCO utilize their time effectively and to greatest impact. This requires an understanding of what’s most important for effective calendar management, tracking deadlines, productive meetings, and time management.
• Research, prioritize, and follow up on incoming requests, and provide resources or recommendations to CSCO.
• Prepare presentations, reports, and briefing materials for meetings, including executive and board meetings. This includes ensuring CSCO's goal of the meeting is understood by all presenters, information is collected to support that objective, the presentation is assembled and reviewed in a timely manner, and all logistics are confirmed (IT, facilities, etc.).
• Manage and maintain calendars and coordinate appointments, meetings, conference calls, including extensive rescheduling, ensuring that all meeting logistics are taken care of.
• Plan and oversee travel arrangements, including flights, accommodations, itineraries, ground transportation and on-the-ground logistics; proactively adjust plans in real time, as needed.
• Coordinate and communicate employee events such as group meetings, off-sites and all-staff town halls. This goes beyond inviting participants and booking rooms and food - the Executive Assistant is also responsible for ensuring that objectives are clear, preparation is appropriate, and budgets are managed.
• Communicate directly, and on behalf of their leader, or will draft communications as needed for inter-company events or notices.
• Attend team meetings, capture and circulate key decisions, and work with assigned leaders to ensure appropriate follow-up.
• Identifies opportunities to improve internal processes or relationships with vendors. Leverage partnerships to strategize and follow-through on projects to successful completion, communication, and implementation.
• Handle administrative tasks for assigned leaders such as travel, managing budget, and expenses. Process purchase requisitions, contracts, invoices and expense reports.
• Maintain discretion and confidentiality in relationships and communicate in a professional manner.
• Demonstrate eHealth’s values in your behaviors, practices, and decisions.

Who You Are

• You have 4+ years of experience providing administrative support to 1 or more executives.
• You have 4+ years of experience coordinating travel logistics on behalf of 1 or more executives.
• You have 4+ years of calendar management and expense report management experience for 1 or more executives.
• You are experienced with Microsoft Office (specifically PowerPoint), and Google Suite.

Preferred Qualifications

• BA or BS Degree.
• Experience with software applications: Egencia, Jira, Workday, Microsoft Teams, Copilot, PhotoShop/Illustrator, etc.
• Experience supporting a global leader of Sales.
• Experience managing relationships with internal and external stakeholders.

What We Offer

• Generous benefits include medical, dental and vision beginning on your first day of employment
• 401K with matching
• Tuition reimbursement
• Employee stock purchase program
• 12 company paid holidays and flexible time off (PTO for non-exempt)

Our Values

At eHealth, our core values guide our work:

• One Team
• Customer Centric
• Innovation
• Integrity
• Quality
• Accountability
• Relentless Financial Stewardship

Please note the above is a summary of responsibilities; a full job description is available upon request.

The base pay range reflects the anticipated pay range for this position. The actual base pay offered will depend on various factors including individual skills, experience, performance, qualifications, the department budget, and the location where work is performed. Base pay is one component of eHealth’s total rewards package, which also includes an annual performance bonus, plus an array of benefits designed to support employees’ personal and professional wellness. For more information on our total rewards offerings, please visit our career site.

Base Pay Range - $81,800 - $102,300

eHealth is an Equal Employment Opportunity employer. It is our policy to provide equal opportunity to all employees and applicants and to prohibit any discrimination because of race, color, religion, sex, national origin, age, marital status, sexual orientation, genetic information, disability, protected veteran status, or any other consideration made unlawful by applicable federal, state or local laws. The foundation of these policies is our commitment to treat everyone fairly and equally and to have a bias-free work environment.

Key skills/competency

• Executive Assistant
• Administrative Support
• Calendar Management
• Travel Coordination
• Expense Management
• Microsoft Office Suite
• Google Suite
• Presentation Preparation
• Communication Skills
• Confidentiality