Business Office Assistant

@ Education Affiliates

Position Summary

The Business Office Assistant assists in managing student financial accounts including tuition, billing, revenue recognition, bank deposits, cash receipts, and student refunds. The role also involves managing aged receivables for active and inactive students, regular collections, and analysis of past due balances. Additionally, this position periodically reviews student records to ensure accuracy, assists in campus supply purchasing including textbooks and other local purchases, and provides support to the Business Office Manager as needed.

Essential Duties and Responsibilities

• Process invoices, expense reports, general ledger coding and resolve vendor issues.
• Advise students on payment options and financial policies.
• Post student tuition and fee payments and issue receipts.
• Track student accounts through the collection process ensuring prompt balance payments.
• Coordinate inactive student accounts and support external collection agencies.
• Assist in charging tuition and fees in CampusVue.
• Prepare bank deposits, data entry, and report preparation.
• Perform other duties as assigned with regular and reliable attendance.

Qualifications

• Two years accounting systems or equivalent collections experience.
• Excellent communication skills.
• Strong organizational skills and attention to detail.
• CampusVue experience is a plus.

Key skills/competency

Business Office Assistant, accounting, billing, collections, CampusVue, organization, communication, invoicing, financial records, reporting