Business Office Administrator

@ Education Affiliates

Position Summary

The Business Office Administrator assists in managing student financial accounts including tuition, billing, revenue recognition, bank deposits, cash receipts and student refunds. This role involves managing aged receivables, regular collections, and analysis of past due amounts while periodically reviewing student records for accuracy. The administrator also supports campus operations by purchasing supplies including textbooks and other necessary items.

Essential Duties and Responsibilities

• Process invoices and expense reports, general ledger coding, and resolve vendor issues.
• Advise students on payment options and financial policies.
• Post tuition and fee payments and issue system-generated receipts.
• Track student accounts to ensure prompt payment of balances.
• Coordinate collection efforts for inactive student accounts with external agencies.
• Assist in charging tuition and fees using CampusVue.
• Prepare bank deposits, data entry, and report generation.
• Perform other related duties and maintain regular attendance.

Qualifications & Skills/Competencies

• Two years accounts payable/receivable experience.
• Collections experience, especially in educational settings, is a plus.
• Typing speed of 35 wpm.
• Alphanumeric filing and records management skills.
• Inventory management experience.
• Excellent communication and strong organizational skills.
• Familiarity with CampusVue is a plus.
• No student loans in default.

Additional Information

Classification: Non-exempt Work Hours: 20 hours per week Working Environment: Interior/office

Key skills/competency

Business Office Administrator, invoicing, collections, CampusVue, accounts payable, accounts receivable, records management, financial operations, organizational skills, bank deposits