E-Content Specialist

About EBSCO Information Services

EBSCO Information Services (EBSCO) delivers a fully optimized research experience, seamlessly integrated with a powerful discovery platform. We support the information needs and maximize the research experience of end-users globally. Headquartered in Ipswich, MA, EBSCO employs over 2,700 people worldwide, with most embracing hybrid or remote work models. As an AI-enabled service leader, we thrive on innovation, forward-thinking strategies, and the dedication of our exceptional team. Our mission is to transform lives by providing reliable and relevant information — when, where, and how people need it. We seek dynamic, creative individuals whose diverse perspectives will help us achieve this global, inclusive mission. Join us to help make an impact.

Your Opportunity as an E-Content Specialist

As an E-Content Specialist, your primary responsibility involves building and maintaining a comprehensive, high-quality Global Knowledge Base (GKB). This centralized system stores and manages metadata about electronic resources, ensuring accurate linking to full text and supporting customer needs. You will achieve this by establishing quality data feeds with external data partners, analyzing and manipulating metadata for GKB inclusion, and taking ownership of identifying, adding, and maintaining all necessary collections to ensure their full and accurate representation. Additionally, you will resolve internal and external reported issues in a timely manner by applying strong research and critical-thinking skills, conducting root-cause analysis to identify trends, and implementing proactive solutions to reduce reoccurring issues.

This remote position is U.S.-based only (excluding U.S. territories).

What You'll Do

• Build and maintain strong relationships with global providers, using effective written and verbal communication to resolve data issues and obtain the metadata required for GKB maintenance.
• Analyze publisher‑supplied metadata to ensure it is complete, high‑quality, and accurate, proactively identifying gaps and taking action to remediate them.
• Create, load, and maintain collections in the GKB, managing associated metadata including descriptions, subject classifications, alternate names, and related attributes to support accurate indexing and discovery.
• Develop and maintain internal documentation that describes how metadata should be transformed and manipulated for loading.
• Research and source required metadata when it is not provided, ensuring it is properly structured and successfully loaded into the GKB.
• Prioritize and manage weekly tasks, reporting progress and concerns in daily team workload meetings.
• Collaborate effectively with team members and cross‑functional partners to meet individual, team, and organizational goals.

Your Team

You will be welcomed as a member of the Global Knowledge Base Team (a team of about 30 people) and the larger Product Management organization. Our team enjoys the flexibility and greater work-life balance working remotely offers. There will be ample resources, tools, training, and support to ensure your success as an E-Content Specialist and your development and career growth at EBSCO Information Services.

About You

• 2+ years of experience working with large datasets, metadata, or electronic resources.
• 2+ years of experience coordinating with third‑party vendors and managing high‑volume written and verbal communications.
• Demonstrated proficiency in Microsoft Excel, including the ability to use VLOOKUP/XLOOKUP, pivot tables, and advanced functions/formulas, as well as experience working with datasets exceeding 50,000 rows.

What Sets You Apart

• Demonstrated strong analytical and problem-solving skills; technologically savvy.
• Ability to manage multiple concurrent tasks and priorities, providing regular status updates and meeting deadlines in a remote work setting.
• Fast learner who adapts well to changing priorities.
• Proven attention to detail, maintaining high data quality standards (e.g., minimal error rates, consistent formatting, accurate classifications).
• Proficiency with Microsoft Office Suite including Outlook, PowerPoint, Access, OneNote, Word, and SharePoint.
• Experience with metadata standards (e.g., KBART, MARC, Dublin Core, ONIX).

Key skills/competency

• Metadata Management
• Data Analysis
• Global Knowledge Base
• Vendor Relationship Management
• Microsoft Excel Proficiency
• Data Quality Assurance
• Electronic Resources
• Problem-Solving
• Cross-functional Collaboration
• Documentation