Administration Senior Executive

Role Purpose

Provide executive administrative assistance to the Executive Director or Departments' Directors by coordinating schedules, contacts, correspondences, travel arrangements, office documentation and reporting among other administrative duties.

Key Responsibilities/Duties

• Office Meetings: Manage meetings and appointments, update minutes, agendas, and action items, and coordinate schedules.
• Administrative Support: Prepare correspondence, handle documentation management, and support sector operations.
• Sector Communication: Distribute correspondence to the respective officers timely.
• Office Database: Maintain confidential administrative databases and official documents.
• Customer Surveys: Plan and document two customer satisfaction surveys annually.
• Documentation and Reporting: Organize documents and compile monthly reports for the Director General.
• Follow-up: Monitor tasks and correspondence for delegated actions and government communications.
• Security & Compliance: Ensure adherence to non-disclosure agreements and security policies, report incidents, and engage in ongoing training.
• Other Duties: Perform additional administrative tasks as assigned.

Qualifications

A Bachelor’s degree or equivalent with an Administrative Skills Certification. Preferably (0-1) year of professional experience is required.

Advertiser

Dubai Civil Aviation Authority

Job Category

Administration

Additional Information

This is a full time position available for UAE Nationals only. The posting remains open until further notice.

Key skills/competency

• administrative
• executive assistance
• meeting coordination
• documentation
• reporting
• communication
• database management
• customer surveys
• confidentiality
• compliance