Finance and Administration Manager

Program Background

The Education Quality for Inclusive Prosperity (EQUIP) program is a critical component of Australia’s strategic partnership with the Philippines. It builds on over 30 years of investment by the Government of Australia into the Philippines’ education sector and supports the Marcos government’s commitment to improve the global competitiveness of the Philippine education and labour market. EQUIP reflects the collective interest of Australia and the Philippines to foster a robust and adaptive education system where learners and graduates can thrive in an increasingly digitalised economy.

About DT Global Asia Pacific

At DT Global Asia Pacific, we aim to positively impact people’s lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co-create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities. With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges — from governance and justice systems to climate resilience, infrastructure and social equity — with innovative thinking and a commitment to long-term impact.

For more information, please see www.dt-global.com

The Role

As a Finance and Administration Manager, you will play a pivotal role in ensuring the financial integrity and efficient administration of the EQUIP program. Your responsibilities will include:

• Support the Operations Lead in maintaining the Program’s finance processes and systems, in accordance with Program manuals and policies, DFAT and DT Global policies and procedures, and relevant accounting standards.
• Support the development, documentation and continuous improvement of the program’s Finance Manual, procedural documents and compliance with DFAT Policy.
• Responsible with the Operations Lead for all financial management tasks, including budget development and management, financial planning and forecasting, and cash-flow management.
• Responsible with the Operations Lead in supporting the program for audits.
• Prepare and deliver timely, relevant and high-quality financial reports for DFAT and DT Global.
• Manage program expenditure according to DT Global’s requirements, including recording of all approvals and required documentation, enter data in BST 11 and undertake monthly bank account reconciliation.
• Prepare financial reports, including reconciliations that may be required by DFAT and DT Global for the management of the Program.
• Process invoice payments including management of supplier accounts, expense coding, preparation of accounts payable documentation, approvals and data entry into the relevant financial management systems.
• Provide day-to-day management of accounts payable and approvals.
• Ensure program finances are managed in complete compliance with all relevant procedures, including audit requirements and full financial reporting.
• Oversight sub-contracted deliverable approval process and invoicing requirements for timely payment.
• Lead risk and fraud mitigation processes and provide training to staff and advisers.
• Work with Operations Lead and DT Global’s Program Accountant to ensure monthly financial tasks and reporting are accurate and complete.
• Maintain accurate, user-friendly and up to date financial electronic filing systems with the Finance and Administrative Officer.
• Contribute to establishing fit-for-purpose templates and processes for EQUIP.
• Lead, in coordination with the Operations Lead, the implementation of fraud management across all financial activities to ensure a zero-tolerance culture throughout the Program.
• Champion the implementation and application of Gender Equality, Disability and Social Inclusion (GEDSI), safeguards, climate change, localisation, monitoring, evaluation, research, learning (MERL) and other cross cutting issues across all project activities and promote culturally sensitive and respectful communications and comply with DT Global’s policies and procedures.
• Provide input and maintain records of information as required for the Annual Report, Management Information System (MIS), MERL system, and other EQUIP planning and reporting documents and systems.
• Supervise, support and empower direct reports, if any.
• Other duties as reasonably directed by the Team Leader and Operations Lead.

Click on the link or copy paste it to access the full Terms of Reference for this position: https://tinyurl.com/5n6bbdnw

About You

To succeed as a Finance and Administration Manager, you should possess:

• Bachelor’s degree in a relevant field (e.g., accounting, financial management, business administration, project management and other similar disciplines)
• Extensive experience working in a similar role, preferably in an international development context.
• Experience in finance systems and processes in development programs.
• Demonstrated knowledge of finance and administration principles.
• Competent information technology skills with high level of computing skills, and advanced in the use of Microsoft Excel and other Microsoft Office programs (such as Word and SharePoint).
• Excellent interpersonal, teamwork and communication skills, And able to develop and maintain good relationships with colleagues, counterparts and stakeholders.
• Strong written and verbal English language skills.
• Excellent time management and organisational skills, with attention to detail and an ability to work independently to complete tasks.
• Ability to work under pressure whilst ensuring accuracy and high attention to detail.
• Experience in and commitment to applying GEDSI and safeguards principles.

Desirable

• Qualifications in finance, accounting or business administration.
• Familiarity with BST accounting software.
• Experience working in a Department of Foreign Affairs and Trade (DFAT), Government of Australia funded program.
• Previous experience on development programming, ideally working with government stakeholders.

Key skills/competency

• Financial Management
• Budgeting & Forecasting
• Financial Reporting
• Compliance & Audit
• Accounts Payable
• Risk & Fraud Mitigation
• Program Operations
• Microsoft Excel
• GEDSI Principles
• International Development