Part-Time Department Administrative Assistant/Office Services Clerk (Chicago, IL) (#4075)
Dorsey & Whitney LLP · Chicago, IL
- On site
- Part-time
- $61,650 / year
- Chicago, IL
Job highlights
- Part-time administrative role in Chicago.
- Provide diverse office services support.
- Manage supplies, mail, and office upkeep.
- Assist attorneys and cover reception.
- Requires one year of experience.
About the role
Part-Time Department Administrative Assistant/Office Services Clerk
We are seeking a part-time Department Administrative Assistant / Office Services Clerk to join our growing Chicago office. In this role, you will provide a broad range of administrative support, as well as providing various office services assistance. Are you skilled at juggling multiple responsibilities? Do you excel in communication and prioritize delivering outstanding customer and client service? If you thrive in a fast-paced office environment, we encourage you to apply. This is an on-site position in our Chicago office, with work hours from 12:30 PM to 5:30 PM, Monday through Friday.
As a Key Member Of The Team, You Will
- Process daily mail; perform mail pickup and delivery at scheduled times. Assist with outside deliveries, as needed.
- Operate photocopy machine for large copying and scanning projects.
- Assist with end-of-day cleaning of kitchen and conference room areas, including tidying surfaces, cleaning and maintaining kitchen equipment (e.g. coffee machines), and loading and unloading dishwashers to ensure spaces are clean, organized, and ready for the next business day.
- Order, track, and maintain inventory of office supplies, ensuring all areas are appropriately stocked and supplies are readily available to support daily operations. Handle returns to vendors promptly, as necessary.
- Input, track, and receive tasks using legal services workflow system. Assist with entering attorneys’ time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
- Organize electronic documents in document management system and shared network drives. Manage and organize physical files and other hard copy materials.
- Process reimbursement requests, check requests, and vendor invoices.
- Prepare binders, indexes, and labels; assist with organization of materials.
- Provide administrative support directly for first- and second-year associates, as requested.
- Provide client services/receptionist coverage as needed, including back-up for breaks.
- Assist with annual document destruction, as necessary.
- May be requested to perform other duties not listed above.
What We’re Looking For
- High School diploma or G.E.D. equivalent.
- At least 1 year of administrative support or related experience.
- Accurate typing skills.
- Good oral and written communication skills.
- Ability to work effectively with all levels of personnel.
- Attention to detail and accuracy.
- Strong organizational skills.
- Strong customer/client service focus and skills.
- Ability to adhere to deadlines.
- Ability to maintain client and firm confidentiality.
- Ability to work independently and in a team environment.
- Working knowledge of Microsoft Office.
- Ability to ascend/descend a ladder to service the lights and/or access records files and supplies.
- Physical strength and agility to permit full performance of the duties of the position, including bending, walking and lifting up to 30 pounds.
Preferred Qualifications
- Prior mailroom or general office administrative experience.
- Good knowledge of MS Office software applications.
About Dorsey & Whitney LLP
Dorsey & Whitney is a global law firm with over 650 lawyers across 22 offices in the United States, Canada, Europe and Asia. We provide strategic legal counsel to companies worldwide across a diverse range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.
Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17+ hours/week along with their dependents, including spouses and domestic partners regardless of gender. Dorsey’s benefit package includes: comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance; vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre-tax reimbursement accounts; back-up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost. (Some benefits are subject to eligibility criteria.)
One Of Our Greatest Strengths Is a Friendly, Cooperative Culture That Values And Appreciates Each Individual. Dorsey Has Received External Recognition For Our Welcoming Workplace, Including:
- Mansfield Certification Plus (Diversity Lab)
- Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
- 100% rating on the Corporate Equality Index (Human Rights Campaign)
- Gold Standard Certification (Women in Law Empowerment Forum)
- Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)
Reasonable Accommodations
Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.
How To Apply
Dorsey & Whitney LLP accepts online applications. Please go to the “Careers” section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey’s online application form. We are unable to accept application materials by mail or email. Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status. Dorsey & Whitney LLP participates in E-Verify.
Pay Range
The pay range for this position in Illinois only is $24.66 to $31.91 per hour. This range represents Dorsey’s good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon a number of factors, including the candidate’s experience, qualifications, skills and location and may fall outside of the range indicated.
Application Deadline
Dorsey estimates it will accept applications through May 6, 2026.
Office Location
Chicago, IL
Key skills/competency
- Administrative Support
- Office Services
- Mail Processing
- Supply Management
- Document Management
- Client Service
- Microsoft Office
- Organization
- Attention to Detail
- Communication Skills
Skills & topics
- Part-Time Administrative Assistant
- Office Services Clerk
- Administrative Support
- Mail Processing
- Office Supply Management
- Legal Support
- Chicago Jobs
- Client Service
- Office Operations
- Entry Level Admin
How to get hired
- Tailor your resume: Highlight administrative, office services, and client support experience. Emphasize skills like mail processing, supply management, and Microsoft Office proficiency.
- Craft a compelling cover letter: Express your enthusiasm for Dorsey & Whitney LLP and connect your skills to the job requirements. Mention your ability to work independently and as part of a team.
- Prepare for the interview: Be ready to discuss your organizational skills, attention to detail, and customer service approach. Practice answering questions about handling multiple responsibilities and maintaining confidentiality.
- Showcase your understanding of the firm: Research Dorsey & Whitney LLP's practice areas, values, and culture. Mention their commitment to a collaborative and dynamic environment.
- Apply online: Submit your application through the "Careers" section of the Dorsey & Whitney LLP website at www.dorsey.com/staffjobs.
Technical preparation
Behavioral questions
Frequently asked questions
- What are the typical work hours for the Part-Time Department Administrative Assistant/Office Services Clerk at Dorsey & Whitney LLP?
- The work hours for this position are Monday through Friday, from 12:30 PM to 5:30 PM, totaling 25 hours per week. This schedule is designed to provide essential support during the afternoon hours in the Chicago office.
- What is the minimum experience required for the Part-Time Department Administrative Assistant/Office Services Clerk role?
- Dorsey & Whitney LLP requires at least one year of administrative support or related experience for this role. Prior mailroom or general office administrative experience is preferred.
- What kind of administrative tasks are involved in this role at Dorsey & Whitney LLP?
- The role involves a variety of tasks including processing daily mail, operating copy/scanning equipment, managing office supplies inventory, organizing electronic and physical documents, processing requests and invoices, preparing materials, and providing administrative support to associates. You may also assist with client services/reception coverage.
- Does Dorsey & Whitney LLP offer benefits for part-time employees?
- Yes, Dorsey & Whitney LLP offers benefits to business professionals working 17+ hours per week, which includes this part-time role. The benefits package is comprehensive and includes medical, dental, vision, 401(k) with a firm contribution, and more.
- How can I apply for the Part-Time Department Administrative Assistant/Office Services Clerk position at Dorsey & Whitney LLP?
- You can apply online through the "Careers" section of the Dorsey & Whitney LLP website at www.dorsey.com/staffjobs. Please complete their online application form. Applications submitted by mail or email are not accepted.
- What is the physical requirement for this role at Dorsey & Whitney LLP?
- The role requires the ability to ascend/descend a ladder, bend, walk, and lift up to 30 pounds. Physical strength and agility are necessary to perform all the duties of the position.
- What software is essential for the Part-Time Department Administrative Assistant/Office Services Clerk position?
- A working knowledge of Microsoft Office is required. Prior experience with MS Office software applications is preferred, and familiarity with a legal services workflow system for task tracking and time entry is also beneficial.