Administrative Assistant II

Administrative Assistant II at DHL Supply Chain

At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

As an Administrative Assistant II, your core responsibilities include providing personal secretarial services and administrative assistance while exercising initiative and judgment on a regular basis. You will work independently under the general direction of the General Manager, providing administrative and clerical support including records management, billing, payroll, and personnel records. Additionally, you will provide advanced administrative support for senior management and offer courteous, responsive, and accurate information to associates.

Position Details

• Shift: First Shift: Monday - Friday 8:00am - 5:00pm
• Pay: $22.90 an hour
• Additional Incentives: N/A

The ideal candidate will also possess the following skills and/or experience:

• 2 years related experience
• High school diploma or Equivalent preferred

What Makes DHL a Great Place to Work

Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages includes:

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost (typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings).
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.

Key skills/competency

• Administrative Support
• Records Management
• Payroll Processing
• Clerical Support
• Office Management
• Executive Assistance
• Communication Skills
• Scheduling & Coordination
• Data Entry
• Confidentiality