Executive Assistant II

Executive Assistant II at DeVry University

DeVry University is committed to closing society’s opportunity gap and addressing emerging talent needs by preparing learners for careers in a technologically evolving landscape. Through innovative programs, relevant partnerships, and exceptional care, we empower students to significantly improve their lives, communities, and workplaces.

Our colleague experience is a top priority, and we genuinely care about our employees, as they are crucial to delivering our unique Care Formula to learners and partners.

Opportunity

The Executive Assistant II provides advanced administrative and operational support to two C-suite leaders. This pivotal role ensures effective executive operations, streamlines communication flow, and strategically prioritizes calendars. The successful candidate will adeptly navigate a complex matrix environment, manage competing priorities from multiple departments, and maintain seamless executive functions through proactive planning, sound judgment, and communication excellence. This position demands discretion, independent judgment, and the ability to anticipate needs in a fast-paced setting while coordinating effectively with internal and external stakeholders.

Responsibilities

• Manages sensitive and confidential matters with maturity, discretion, and strong situational awareness.
• Tracks executive commitments, ensuring timely progress, follow-ups, and cross-departmental coordination.
• Collaborates with executive assistants across the organization to align calendars, events, and enterprise-wide communications.
• Demonstrates exceptional judgment, diplomacy, and the ability to synthesize information quickly and provide clarity in ambiguous situations.
• Provides complex calendar management for two senior leaders, including prioritizing requests, resolving conflicts, and proactively identifying agenda priorities.
• Coordinates high-level meetings, board sessions, leadership offsites, and cross-functional engagements, ensuring all agendas, materials, and technology are prepared in advance.
• Arranges travel logistics, executive transportation, and meeting coordination.
• Prepares, reviews, and processes expense reports while maintaining accurate budgeting and administrative records.
• Drafts, edits, and formats executive-level correspondence, confidential communications, presentations, and reports.
• Serves as a liaison between executives and internal departments, external partners, and key stakeholders, ensuring timely and professional communication.
• Manages confidential information related to strategy, personnel matters, and sensitive business priorities with sound judgment and discretion.
• Monitors follow-up items, deadlines, and action steps from meetings; tracks and supports progress on priorities.
• Assists with special initiatives and strategic projects, independently managing portions of workflows and coordinating deliverables.

Qualifications

• Associate’s degree required; Bachelor's preferred.
• 5+ years of executive-level administrative experience, including at least 2 years of direct support to C-suite or senior officers; prior experience supporting multiple executives simultaneously is preferred.
• Exercises autonomous decision-making on behalf of executives, including scheduling, prioritization, communication routing, and escalation management.
• Anticipates executive needs, identifies risks or operational bottlenecks early, and recommends proactive solutions.
• Proven ability to manage complex calendars, competing priorities, and confidential matters independently.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and comfort with digital collaboration tools (SharePoint, Teams, Zoom, OneDrive).
• Strong organizational skills with exceptional attention to detail, accuracy, and follow-through.
• Demonstrated ability to work in a fast-paced, deadline-driven environment while maintaining a high level of customer service and professionalism.

Benefits

DeVry University offers comprehensive benefit options for full-time colleagues, including:

• 401(k) and Roth Plan with matching contributions
• Paid Tuition Program
• Remote and Flex Work Options
• Medical, Dental, and Vision Coverage
• Paid Time Off
• Paid Parental Leave
• Fertility Coverage
• Family and Domestic Partner Coverage
• Adoption Assistance
• Wellness Programs
• Volunteer Time Off
• Technology Stipend
• Career Development Programs
• Mental Health Care Programs
• Tax Savings Account (FSA and HSA)
• Short-Term/Long-Term Disability Coverage
• Life, Accident, AD&D, Critical Illness Insurance
• Auto/Homeowners, Pet, and Legal Insurance
• Exclusive Discount Programs
• Family Care Services
• 2nd.MD, a virtual expert medical consultation service
• Health Advocacy Service

Benefits may vary based on employment status; part-time/Visiting Professors positions may not be eligible for all benefits.

DeVry University fosters a vibrant and collaborative workplace essential to its educational mission, committed to an environment where all colleagues feel valued, respected, and supported.

Key skills/competency

• Executive Support
• C-suite Administration
• Calendar Management
• Confidentiality
• Project Coordination
• Microsoft Office Suite
• Digital Collaboration Tools
• Stakeholder Communication
• Organizational Skills
• Proactive Problem Solving