Adjoint administratif Administration

About the Adjoint administratif Administration Role

At Desjardins, as an Adjoint administratif Administration, you contribute to various administrative activities within your sector. You provide essential support to a senior director or a director reporting to a vice-president by managing administrative and secretarial tasks, and by supporting other unit resources as needed.

Main Responsibilities

• Drafting, formatting, updating, producing and revising informational documents.
• Managing internal administrative tasks such as tracking sales, dashboards, expense accounts, inventory, and performance evaluations.
• Supporting the manager with agenda management, handling calls, emails, and mail correspondence.
• Preparing for and assisting in meetings, including management committee meetings; drafting minutes and following up on actions.
• Organizing logistics for team meetings, committees, assemblies, travel, and public relations events.
• Assisting in annual budget preparation and ongoing budget tracking, including analysis and justification of variances.

What Desjardins Offers

A competitive salary, annual bonus, 4 weeks of flexible vacation from the first year, and a defined benefit retirement plan ensuring a stable income. Additional benefits include a group insurance plan with telemedicine, and health, wellness, and telework equipment allowances (subject to eligibility).

Candidate Profile

• College diploma (DEC technique) in a relevant field.
• At least one year of relevant experience (other combinations considered if relevant).
• Expert-level proficiency in English due to task requirements and interactions with anglophone partners and clients.
• Strong communication skills with the ability to adapt approach based on situation.
• Proactive, autonomous, and client-oriented with excellent planning and coordination abilities.

Key skills/competency

• Secretariat
• Administration
• Coordination
• Planning
• Budgeting
• Communication
• Stakeholder Management
• Document Management
• Scheduling
• Proactivity