Legal Assistant or Senior Legal Assistant

About This Role

Work at the centre of government, supporting major commercial, property and technology matters. Join a collaborative, supportive team where your contribution is valued. Grow your career in legal support with genuine development opportunities. Hybrid work - enjoy the flexibility of office and remote work.

Opportunity available as either Legal Assistant (VPS 2) or Senior Legal Assistant (VPS 3).

• Ongoing
• Full time

Legal Assistant (VPS 2): $62,104 - $79,753 + superannuation p.a.

Senior Legal Assistant (VPS 3): $81,496 - $98,955 + superannuation p.a.

About The VGSO

The Victorian Government Solicitor's Office (VGSO) serves the rule of law exclusively for the State. The VGSO provides responsive legal services exclusively for the Victorian Government and public sector. Our place within government ensures we are at the centre of legal change, reform and problem-solving. We operate as a service-driven legal professional practice and strive for excellence in this competitive environment. We role-model the Victorian Public Sector values and VGSO's Our Compass, which guides how we work together in everything we do: Proud of what we do; Value every voice; Learn, grow, thrive; Always evolving; Act with care.

About The Branch

The Commercial, Property and Technology (CP&T) Branch assists government clients to conduct significant transactions and projects, manage their corporate affairs and acquire, manage or dispose of land, goods or services. The branch offers specialist services in IP/IT, property and Native Title. It offers deep commercial expertise with a government perspective.

About The Role

We are seeking a proactive Legal Assistant or Senior Legal Assistant looking to grow their legal support experience in a government legal practice. As part of the legal support team, you will provide comprehensive legal and administrative support to a team of solicitors and conveyancers across a variety of different commercial matters. Each day can bring something different and varied, extending from providing support to lawyers, to working with conveyancers on major government transactions, to collating court documents. This role will provide you with the opportunity build a long-term career within the VGSO, with great training and development opportunities.

Responsibilities Will Include

• Producing quality legal documents, ranging from routine correspondence and court documents to more complex formatting of large contracts accurately in accordance with VGSO styles
• Managing the monthly billing process of multiple solicitors and conveyancers
• Obtaining relevant property searches, including title searches, property certificates and company searches
• File management – maintaining orderly, up to date legal files in electronic and hard copy format
• Diary and email management – monitoring emails, calendars and coordinating meetings
• Looking for ways to reduce the administrative workload of your solicitors

Skills And Experience

Legal Assistant (VPS 2)

The ideal candidate will bring previous administrative experience, preferably within a legal or professional services environment and demonstrate:

• Intermediate skills using Microsoft Office suite and Adobe Acrobat
• Experience preparing and formatting large documents, including dealing with formatting/corruption issues
• A high level of attention to detail and organisation, with the ability to manage competing priorities in a deadline-driven environment
• A proactive and reliable approach to supporting multiple stakeholders
• Knowledge of legal terminology and an ability to conduct title, company and property searches (experience with InfoTrack and Landata is desirable)
• Sound problem-solving skills and the ability to work both collaboratively and with a level of autonomy

Senior Legal Assistant (VPS 3)

The ideal candidate will have 5+ years prior experience working in legal administration and are recognised for taking ownership, driving outcomes and elevating how work gets done. At this level, you will have opportunities to step into the Branch Practice & Legal Support Team Leader (VPS 4) role as needs arise, offering a pathway to develop leadership capability and gain hands on experience to support your career development. In addition to the skills and experience of a Legal Assistant, within this role you will bring:

• Well-developed stakeholder management skills with the ability to anticipate needs, and manage workflows with minimal direction
• Strong judgement and problem-solving skills, with the confidence to make decisions and navigate competing demands
• A proactive approach to improving processes and identifying more efficient ways of working both at team and broader levels
• The ability to mentor and train others, contributing to capability development within the team

Benefits

VGSO offers an inclusive, collegiate and collaborative work environment where you will be well-supported and mentored to develop your knowledge. You will also be given excellent career opportunities to progress and develop within the organisation.

VGSO embraces flexibility and recognises the importance of work-life balance. We offer a flexible hybrid work arrangement, allowing employees to spend half of their time working remotely and the other half in the office. This setup encourages collaboration and strengthens team connections, while supporting your ability to achieve a healthy work-life balance.

How To Apply

If this sounds like the opportunity for you, apply now! Click the 'Apply Now' to start your application. Applications must include:

• a cover letter (no longer than 2 pages)
• resume

Please note it is not a requirement to respond to the Key Selection Criteria separately, but applicants should outline their relevant skills/experience and suitability to the role in their cover letter.

To find out more about this role, please view the position description attached. Alternatively, you can contact Pieta Baccinetti via careers@vgso.vic.gov.au

Applications close at 11:59pm on Sunday, 12 April 2026.

Preferred candidates will be subject to pre-employment checks including but not limited to, reference checks, pre-employment misconduct screening and criminal record checks.

Key skills/competency

• Legal Assistant
• Senior Legal Assistant
• Commercial Law
• Property Law
• Technology Law
• Legal Administration
• Document Preparation
• File Management
• Microsoft Office Suite
• Stakeholder Management