Executive Assistant
@ Department of Justice and Community Safety, Victoria

Melbourne, Victoria, Australia
A$111,142
On Site
Full Time
Posted 22 days ago

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XXXXXXXX XXXXXXXXXXX XXXXXXXXX***** @justice.vic.gov.au
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Job Details

About This Role

Utilise your administrative expertise to provide support and advice to the Gaming and Liquor branch. This is an ongoing, full-time opportunity to work with a high-performing and passionate team in the Victorian Public Service at VPS Grade 4 with a salary range of $97,955 - $111,142 plus superannuation.

About The Business Unit

Gaming and Liquor (G&L) advises the Minister for Casino, Gaming & Liquor Regulation on development and implementation of liquor and gambling legislation and regulation. The unit is responsible for the Victorian Government's strategic response to liquor and gambling issues and manages various gambling licensing processes.

About The Role

The Executive Assistant provides high level executive support to Gaming and Liquor's Executive Director, three Directors, Senior Leadership team and the broader business unit.

Key Responsibilities

  • Manage daily diaries and provide administrative assistance.
  • Monitor and action emails including meeting requests with confidentiality.
  • Prepare and distribute meeting packs, agendas, and PowerPoint presentations.
  • Collaborate with internal and external teams to gather relevant content.

About You

The ideal candidate has proven experience in diary management, executive support and excellent interpersonal skills. Proficiency in Microsoft Office applications (Outlook, Word, Adobe, PowerPoint, Excel) is essential.

Qualifications/Requirements

No mandatory qualifications are required, though relevant experience is advantageous.

How To Apply

Click the Apply button on this advertisement. Include a resume and covering letter in .doc, .docx, .pdf, .txt, or .rtf formats. Pre-employment checks such as reference, national police, and misconduct screening will be conducted.

Important Information

The Department of Justice and Community Safety is committed to child safety and a zero tolerance policy for racism, child abuse, and inequality. They aim to foster a culturally safe environment for all children and young people.

Key skills/competency

  • Diary management
  • Executive support
  • Administrative assistance
  • Microsoft Office
  • Outlook
  • PowerPoint
  • Confidentiality
  • Meeting coordination
  • Stakeholder engagement
  • Government regulations
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How to Get Hired at Department of Justice and Community Safety, Victoria

🎯 Tips for Getting Hired

  • Customize your resume: Tailor experience to administrative support.
  • Highlight software skills: Emphasize Microsoft Office proficiency.
  • Showcase confidentiality: Demonstrate secure handling of sensitive data.
  • Research the department: Understand Victorian Public Service values.

📝 Interview Preparation Advice

Technical Preparation

Review Microsoft Office suite tutorials.
Practice diary management software usage.
Prepare sample meeting pack designs.
Study government correspondence formats.

Behavioral Questions

Describe teamwork under pressure.
Explain handling of confidential information.
Discuss managing multiple tasks concurrently.
Illustrate building positive stakeholder relationships.

Frequently Asked Questions