Dental Administrator

Get to Know Us:

At Ainslie Street Dental, we are proud to provide patient-centered dental care to individuals and families in our community. Our team is committed to creating a welcoming, comfortable environment where patients feel informed, respected, and confident in their care. We offer a full range of preventive, restorative, and cosmetic services with a strong focus on clear communication and personalized treatment.

We believe great patient experiences start with a strong, supportive team. As a Dental Administrator, you will play a key role in ensuring smooth daily operations, positive patient interactions, and an organized, efficient office environment. Join us in delivering compassionate care and building lasting relationships with our patients.

Schedule: Full-Time

What Sets Us Apart:

• Grow Without Limits: We’ll match your ambition, curiosity and drive to be your best with award-winning education, hands-on experience, real recognition and proven pathways that grow your expertise on your terms.
• Brilliant Rewards: Competitive pay with annual reviews, RRSP matching to grow your future, and a comprehensive total-rewards package, which includes gym discounts, insurance savings, entertainment deals, and more, along with access to our Employee and Family Assistance Program.
• Build Your Career with Us: Be part of a team that shares expertise, tackles challenges together, and works with modern technology, tools, and systems so you can focus on what matters most: patient care, professional development, and practice growth.
• Culture & Flexibility: Career development with industry-leading CE, social and networking events, and a flexible, work-life balanced environment that supports your professional growth.

The wage for this Dental Administrator position is $17.60-$29.30/per hour depending on skills, experience, and location.

Please note that this is a replacement job opening.

Your Role:

• Welcome and assist patients upon arrival, creating a warm and positive first impression.
• Optimize the daily appointment schedule to ensure full utilization with minimal gaps.
• Effectively manage the recall system and maintain accurate, up-to-date patient records.
• Handle incoming patient calls and inquiries, including appointment scheduling, confirmations, changes, and cancellations.
• Process referral letters and other patient correspondence from providers; organize, manage, and file all patient records and charts.
• Proactively manage potential cancellations and address objections to encourage patients to keep their appointments.
• Complete patient billing following treatment, process payments, submit insurance claims, and respond to fee inquiries in a professional and positive manner.

About You:

• Minimum 1 year of Dental Administration experience is required.
• Experience with dental software programs is required.
• Clinical background is considered an asset.

Application Information:

Candidates must be legally authorized to work in Canada. We are committed to building a workforce that reflects the diversity of the communities and patients we serve. While we thank all applicants for their interest, only those selected for further consideration will be contacted. Applicants who require accommodation during the application or hiring process are encouraged to contact our Recruitment Team; all requests will be reviewed and addressed on a case-by-case basis.

Key skills/competency:

• Patient Care
• Appointment Scheduling
• Dental Software
• Patient Records Management
• Billing & Payments
• Insurance Claims Processing
• Customer Service
• Communication Skills
• Office Administration
• Recall Systems