Executive Assistant/Office Manager
Deloitte · Greater London, England, United Kingdom
- On site
- Full-time
- £60,000 / year
- Greater London, England, United Kingdom
Job highlights
- Manage London office operations and support three Partners.
- Oversee office management, including supplies, vendors, and safety.
- Handle compliance, audits, and payroll tax declarations.
- Provide executive assistance, including presentations and meeting organization.
- Manage Reception team and support HR initiatives.
About the role
About Constantin – Deloitte France
Based in the heart of the City of London, in a new, modern and welcoming office, Constantin is Deloitte France's regional office in the UK. It specializes in auditing UK subsidiaries of groups audited by Deloitte (mainly Deloitte France). Today, the London office is enjoying strong growth and has more than 150 professionals. Our current Office Manager is about to retire so in this context, we are looking for someone to take over her role.
About The Role
We are seeking an experienced and highly organized Executive Assistant/Office Manager to manage the day-to-day operational running of our London office and support our three Partners. This is a hands-on role covering compliance and Office Management.
Key Responsibilities
Office Management
- Oversee day-to-day office management (supplies, equipment, vendors), track contracts, renewals, and subscriptions.
- Manage relationships with landlords, cleaning services, and external providers (office maintenance and logistic) including yearly archiving.
- Ensure the office is safe, organised, and welcoming.
- Supervise the Reception team for access, keys, onboarding kits, etc as well as various checks and reporting for compliance purpose.
- Being one key contact within Deloitte’s business continuity plan in case of incidents.
- Organising fire drills and Health and Safety trainings whenever needed in compliance with the UK regulation and the building management.
- Suppliers invoice approval.
- Liaising closely with IT Manager and act as backup in emergency situations.
- Create and maintain admin processes and documentation and improve ways of working (tools, templates, workflows).
- Support light HR strategy or people ops.
Compliance
- Monitor completion of employees’ yearly independence forms.
- Prepare and assist the Partners with various audits monitoring visits/inspections (including ICAEW, Deloitte France, ISO…).
- Payroll tax related declarations liaising with Finance.
Executive Assistant
- Create various presentations for the Partners (on PowerPoint).
- Organisation of meetings.
- Support uploading timesheets and expenses for the Partners.
- Occasional travel arrangements and other bookings.
- Liaising with Partners and HR to implement company policies.
This role includes the management of the Reception team (monitoring, appraisals…). By joining Constantin – Deloitte France, you will have the opportunity: To evolve in a friendly and fast-growing structure, where teamwork and fieldwork are key, To work closely with Constantin’s Management team with the support of teams based in the UK and in France, To develop a set of skills, shared with our international Deloitte network, which promotes team spirit, an ethical environment, and integrity, To have an attractive salary package, To benefit from Constantin employees’ benefits (pension, healthcare…). Et si c’était vous ?
Key skills/competency
- Office Management
- Executive Assistant
- Compliance
- Microsoft Office Suite
- PowerPoint Presentations
- Organizational Skills
- Problem-Solving
- Communication Skills
- Team Management
- French Language Proficiency
Skills & topics
- Executive Assistant
- Office Manager
- Deloitte
- London
- Office Management
- Compliance
- Executive Support
- HR Support
- Microsoft Office
- French Language
How to get hired
- Tailor your resume: Highlight over 10 years of experience in Office Management and Executive Assistant roles, emphasizing organizational, problem-solving, and communication skills.
- Showcase language skills: Clearly state your fluency in both English and French, as French is a mandatory requirement for this role.
- Demonstrate technical proficiency: List your expertise with the Microsoft Office suite, particularly PowerPoint, Word, and Excel, as proficiency is essential.
- Emphasize compliance experience: Detail any experience with employee independence forms, audits, and payroll tax declarations to align with the compliance responsibilities.
- Express your interest: Convey your enthusiasm for a fast-growing, international environment and your commitment to teamwork and ethical practices.
Technical preparation
Master Microsoft Office Suite: PowerPoint, Word, Excel.,Familiarize with compliance and audit procedures.,Practice creating professional presentations quickly.,Understand office supply and vendor management systems.
Behavioral questions
Describe managing multiple priorities under pressure.,How do you ensure office safety and organization?,Share an example of proactive problem-solving.,How do you handle confidential information and sensitive tasks?
Frequently asked questions
- What are the key responsibilities for the Executive Assistant/Office Manager at Deloitte's Constantin office?
- The Executive Assistant/Office Manager will oversee day-to-day office operations, manage vendor relationships, ensure office safety and organization, supervise the Reception team, and act as a key contact for business continuity. Responsibilities also include compliance tasks like monitoring independence forms and assisting with audits, as well as executive assistant duties such as creating presentations, organizing meetings, and supporting partners with timesheets and expenses.
- What level of experience is required for the Executive Assistant/Office Manager role at Deloitte?
- Deloitte is looking for an experienced professional with over 10 years of experience in Office Management and/or as an Executive Assistant. This extensive experience is crucial for managing the diverse responsibilities of the role effectively.
- Is French language proficiency required for the Executive Assistant/Office Manager position at Deloitte?
- Yes, fluency in French is a must for this role. English is the day-to-day working language, but French proficiency is essential for multiple communication requirements with Deloitte France.
- What kind of environment can I expect at Constantin – Deloitte France?
- You can expect to evolve in a friendly and fast-growing structure where teamwork and fieldwork are key. The role offers close collaboration with Constantin’s Management team, support from international teams, and opportunities to develop skills within Deloitte’s global network, promoting team spirit, ethics, and integrity.
- What are the benefits of working as an Executive Assistant/Office Manager at Deloitte?
- Besides an attractive salary package, you will benefit from Constantin employees’ benefits, including pension and healthcare. You will also have the opportunity to work in a dynamic environment that values teamwork and professional development within an international network.
- What are the technical skills needed for the Executive Assistant/Office Manager role at Deloitte?
- Proficiency with the Microsoft Office suite is essential, particularly PowerPoint for creating presentations, as well as Word and Excel. Experience with administrative processes, documentation, and improving workflows would also be beneficial.