Office Administrator

About De Havilland Aircraft of Canada Limited

De Havilland Aircraft of Canada Limited (DHC) is a storied name in the aerospace industry, recognized worldwide for its pioneering contributions to aviation and its unwavering commitment to quality, innovation, and reliability. Headquartered in Calgary, AB, DHC currently has approximately 2,400 employees across British Columbia, Alberta and Ontario, as well as in markets and distribution hubs world-wide.

Established in 1928, De Havilland Canada has a rich history marked by the development of some of the most iconic and versatile aircraft ever built. These aircraft have served a variety of roles—from bush flying to commercial aviation—and are celebrated for their rugged durability, operational versatility, and excellence in performance.

Over the decades, De Havilland Canada has evolved to meet the changing needs of the aviation industry. Today, we are more than just an aircraft manufacturer; we are a comprehensive aerospace company with capabilities that span design, production, maintenance, repair, and overhaul (MRO) services. Our operations are supported by a team of skilled engineers, technicians, and industry professionals who are dedicated to upholding the highest standards of craftsmanship and innovation.

About the Role: Office Administrator

The primary purpose of the Office Administrator is to provide administrative support to the organization at De Havilland Aircraft of Canada. We are looking for a high energy individual with exceptional interpersonal skills, strong communication ability (both verbal and written) and a willingness to be adaptable to a changing environment. You have good initiative and are able to use appropriate judgement in your work, understanding how to prioritize work and adapt when requirements change, or deadlines move.

You are a team player wanting to join a group of passionate aviation enthusiasts. Our organization produces and supports a fleet of aircraft with purpose in the world and we look for employees who want to join this effort. You are someone who is willing to be flexible when the work requires you to support the team and in return, we commit to ensuring you learn about the business and have opportunities to develop your skills.

Key Responsibilities

• Manage daily requirements at reception (receiving external vendors, couriers, signing in visitors, mailing, answering phones, creating ID badges, etc.)
• Ensure stationary and other required supplies are checked, ordered, and approved on a regular cadence
• Maintain action logs which track progress against deadlines for the team. Provide follow up notification and reminders where necessary
• Support the development of status reports, presentations, and other documentation
• Support teams with follow up and/or corrective actions related to operational departments
• Organize and perform general administrative duties
• Maintain current safety documentation to ensure alignment with document control requirements
• Coordinate and manage meetings, conferences, and other organizational engagements
• Maintaining boardroom(s), ensuring they are organized, supplied and presentable for customers or other visitors
• Prepare agendas and meeting minutes
• Provide support for requests to host meetings, training sessions, events, or tours.
• Perform other administrative or office duties, or projects as required or as assigned.

Qualifications

• 3+ years or equivalent experience in an (office) assistant role
• Experience with international travel and/or event planning considered and asset
• Experience in preparing documents, reports, and spreadsheets

Skills

• Advanced working knowledge with Microsoft Office (Word, Excel, and PowerPoint)
• Accurate and strong data entry and data analysis skills
• Proven track record in managing multiple priorities, multitasking, and meeting deadlines in a busy environment where priorities may change quickly
• Strong ethics and the ability to provide a high degree of confidentiality
• Able to work with minimal supervision/independently and collaboratively
• Problem solver
• Excellent organizational, written, and verbal communication skills with a strong attention to detail
• Ability to work flexible hours including evenings and weekends when required

Why Join De Havilland Aircraft of Canada?

De Havilland Canada is a Canadian-owned and operated aircraft manufacturer dedicated to providing rewarding opportunities in a diverse and welcoming workplace.

• Work with a team that makes a true difference in the world-making it possible for people to travel around the globe efficiently, comfortably and safely.
• We’ve manufactured over 5,600 aircraft including the most advanced turboprop in the air today. Our experience and expertise in constructing the highest performing aircraft in the industry is second to none.
• Our state-of-the-art manufacturing facilities are dynamic workplaces led by teams that support and encourage all employees.
• With a passionate team of innovators and a global network of support, De Havilland Canada proudly carries on its tradition as a leader in aerospace.

In addition to plenty of opportunities for career growth in a stimulating work environment, De Havilland Canada offers:

• Competitive wages
• Paid vacation
• Extended health benefits (medical, dental, vision, paramedical)
• Life insurance
• RRSP/DPSP Plan
• Employee and family assistance program

At De Havilland Aircraft of Canada (DHC), we are committed to protecting our people, customers, shareholders and the public through Health & Safety Excellence. As such, it is expected that all employees maintain strict adherence to Health & Safety Policies and to perform key physical tasks of the position described in the job description and interview process. This may include but is not limited to the ability to work in a variety of environmental conditions including temperature extremes, confined spaces, working at heights and with or around chemicals. Employees are expected to adhere to the use of personal protective equipment (PPE) when at work which must include but is not limited to the ability to maintain a positive fit test when mask use is required.

At De Havilland Canada, we aim to be inclusive and diverse and provide equal opportunity for employment. All qualified applicants, regardless of gender, age, race, religion, sexual orientation, and disability, are encouraged to apply. De Havilland will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise your Talent Acquisition representative. Information relating to the need for accommodation and accommodation measures will be addressed confidentially.

Any offer of employment is conditional on the completion of positive and satisfactory background checks, which may include, proof that you are legally entitled to work in Canada, professional references, verification of employment history, verification of educational background and criminal background checks.

Key skills/competency

• Administrative Support
• Office Management
• Reception Duties
• Data Entry
• Microsoft Office Suite
• Meeting Coordination
• Document Control
• Organizational Skills
• Communication (Written & Verbal)
• Prioritization