Office Operations Assistant
DCI Engineers · San Francisco, CA
- On site
- Full-time
- $60,000 / year
- San Francisco, CA
Job highlights
- Support daily office operations and administrative tasks.
- Maintain a clean, organized, and welcoming office.
- Assist with facilities coordination and vendor management.
- Provide project support including data entry and organization.
- Facilitate onboarding, events, and employee recognition.
About the role
Office Operations Assistant - DCI Engineers (San Francisco, CA)
Join DCI Engineers in our San Francisco, CA office as an Office Operations Assistant and play an important role in supporting the day-to-day operations of a dynamic structural engineering practice. This position works closely with the Office Operations Manager to help ensure the office runs smoothly, efficiently, and provides a consistently high-quality workplace experience for staff and visitors.
What You’ll Do
As an Office Operations Assistant, you will provide on-site administrative and operational support for the San Francisco office, working under the direction of the Office Operations Manager. Key responsibilities include:
- Support day-to-day office operations and administrative functions in a professional services environment.
- Help maintain a clean, organized, and welcoming office space for employees and visitors.
- Assist with facilities coordination and vendor interactions as needed.
- Provide support on active projects including setup, data entry and tracking, and document organization with Project Managers and office leadership.
- Support onboarding logistics, internal events, and employee recognition efforts.
- Serve as a visible on-site support resource for staff, assisting with routine office and operational needs.
What You Bring
To succeed in this role, you bring strong organizational skills, a service-oriented mindset, and a willingness to support a fast-paced professional office environment.
- Strong organizational and time management skills with attention to detail.
- Ability to follow direction and execute tasks accurately and efficiently.
- Professional communication skills and a positive, solutions-oriented demeanor.
- Comfort managing multiple tasks and shifting priorities throughout the day.
- Proficiency with Microsoft Office, including Outlook, Word, and Excel; experience with Vantagepoint or similar project tracking software is a plus.
- Experience supporting office operations in a professional environment preferred.
- Reliability, consistency, and a strong sense of ownership over assigned responsibilities.
Why DCI Engineers
At DCI Engineers, you’ll find more than just a job – you’ll join a team that values collaboration, innovation, and the lifestyle you crave. With 20+ offices across the United States and more than 35 years of experience, we have built a firm known for creative problem-solving, technical excellence, and strong client relationships.
Our San Francisco office operates in a highly collaborative environment where mentorship, leadership development, and professional growth are priorities. We foster an entrepreneurial culture where employees are encouraged to contribute ideas, take ownership of their work, and help shape the future of the firm.
Your time outside of work fuels productivity, creativity, and professional development, and we actively encourage our team members to pursue the balance that works best for them.
Compensation & Benefits
- Competitive salary + overtime earning opportunities
- Company-paid medical, dental, and vision insurance
- Tax-advantaged savings account options
- Company-paid Life, AD&D, and Long-Term Disability
- Voluntary Short-Term Disability, Life, AD&D, and supplemental coverage
- 401(k) with annual company contribution
- 8 paid holidays (including 1 floating holiday)
- Paid vacation and sick leave
- Paid parental leave
- Commuter benefits
- Health & Fitness Program
- Cell phone benefits
- Seminar and licensing reimbursements
Key skills/competency
- Office Operations
- Administrative Support
- Facilities Coordination
- Project Support
- Onboarding Logistics
- Event Support
- Microsoft Office Suite
- Organizational Skills
- Time Management
- Customer Service
Skills & topics
- Office Operations Assistant
- Administrative Assistant
- Operations Support
- Facilities Coordinator
- Project Administrator
- Office Management
- DCI Engineers
- San Francisco Jobs
- Entry Level
- Professional Services
How to get hired
- Tailor your resume: Highlight administrative and organizational skills relevant to DCI Engineers' needs.
- Showcase your experience: Emphasize proficiency in Microsoft Office and any project tracking software.
- Demonstrate your fit: Express your service-oriented mindset and ability to handle multiple tasks.
- Prepare for interviews: Be ready to discuss your organizational methods and problem-solving approach.
Technical preparation
Behavioral questions
Frequently asked questions
- What are the primary responsibilities of an Office Operations Assistant at DCI Engineers in San Francisco?
- The Office Operations Assistant at DCI Engineers in San Francisco is responsible for supporting day-to-day office operations, maintaining a welcoming office environment, assisting with facilities coordination, supporting active projects with administrative tasks, and aiding in onboarding and employee recognition efforts.
- What software skills are required for the Office Operations Assistant role at DCI Engineers?
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) is required. Experience with Vantagepoint or similar project tracking software is a plus for this Office Operations Assistant position at DCI Engineers.
- Does DCI Engineers offer opportunities for professional growth in the San Francisco office?
- Yes, the San Francisco office at DCI Engineers fosters an environment that prioritizes mentorship, leadership development, and professional growth. Employees are encouraged to contribute ideas and take ownership of their work.
- What kind of work environment can I expect as an Office Operations Assistant at DCI Engineers?
- You can expect a collaborative, dynamic, and fast-paced professional services environment. DCI Engineers values innovation, strong client relationships, and employee lifestyle balance.
- How does DCI Engineers support work-life balance for its employees?
- DCI Engineers actively encourages team members to pursue a work-life balance that works best for them, recognizing that time outside of work fuels productivity and creativity.
- What are the benefits offered for the Office Operations Assistant position at DCI Engineers?
- DCI Engineers offers a competitive salary with overtime opportunities, company-paid medical, dental, and vision insurance, a 401(k) with company contribution, paid time off, paid holidays, and various other benefits like commuter and cell phone allowances.
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