Office Manager
DCI Engineers · Spokane, WA
- On site
- Full-time
- $60,000 / year
- Spokane, WA
Job highlights
- Manage office operations and support engineering teams.
- Handle administrative tasks, proposals, and client interaction.
- Oversee office supplies, vendors, and new hire onboarding.
- Requires strong organization and MS Office proficiency.
- Join a collaborative engineering firm with good benefits.
About the role
Office Manager - DCI Engineers
Join DCI Engineers in our Spokane, WA office as an Office Manager and play a key role in keeping our office and project teams running smoothly. From supporting project proposals to managing office operations, you’ll gain valuable exposure to engineering projects while contributing to a collaborative and dynamic team.
What You’ll Do
As an Office Manager, you will provide essential support to ensure the smooth operation of the office and assist project teams:
- Serve as the first point of contact to greet visitors.
- Provide administrative support such as document management, proofreading, and invoice processing.
- Assist engineers with organizing project files, including downloading and properly filing documents.
- Assist engineers with the preparation of project proposals.
- Assist engineers with project-related tasks, such as report and presentation preparation.
- Manage office supply inventory, vendor relationships, and service scheduling.
- Assist with new hire onboarding in coordination with HR and IT.
- Manage office transit options.
- Plan and execute office events, including employee recognition.
- Handle mail, shipping, and office cleanliness.
- Arrange travel for staff as requested.
- Assist with accounts receivable (A/R) tracking and overdue collections.
- Work with DCI’s legal team to complete research, prepare letters, revise contracts, etc.
What You Bring
To succeed as an Office Manager, you should bring the following skills and experience:
- Prior office management experience; prior experience working in the construction, architecture, or engineering industries preferred.
- Professional demeanor and ability to represent the company.
- Proficiency in MS Office Suite, Bluebeam, PowerPoint, and general office technology.
- Basic understanding of accounting and invoicing principles/procedures.
- Familiarity or prior experience with Deltek Vantagepoint CRM or other construction project management software preferred.
- Excellent writing and editing skills.
- Ability to anticipate office staff needs and resolve problems.
- Detail-oriented with the ability to handle sensitive and confidential information.
- Superior organization and time management skills with the ability to self-prioritize tasks.
Why DCI Engineers
At DCI Engineers, you’ll find more than just a job – you’ll join a team that values collaboration, innovation, and a strong culture. With 20+ offices across the United States and 35+ years of experience, we’ve built a firm that challenges employees to step outside the box, provide creative solutions, and deliver exceptional value to projects.
We foster a supportive and entrepreneurial culture, where mentorship, professional growth, and work/life balance are a priority. Your time outside of work fuels your productivity, creativity, and professional development, and we encourage our employees to pursue it.
Compensation & Benefits
Competitive salary + overtime earning opportunities
Company-paid medical, dental, and vision insurance
Tax-advantaged savings account options
Company-paid Life, AD&D, and Long-Term Disability
Voluntary Short-Term Disability, Life, AD&D, and supplemental coverage
401(k) with annual company contribution
8 paid holidays (including 1 floating holiday)
Paid vacation and sick leave
Paid parental leave
Commuter benefits (where available)
Health & Fitness Program
Cell phone benefits
Seminar and licensing reimbursements
Key skills/competency
- Office Management
- Administrative Support
- Project Coordination
- Vendor Management
- Event Planning
- Accounting Principles
- Customer Service
- Confidentiality
- Organization
- Time Management
Skills & topics
- Office Manager
- Administrative Assistant
- Project Coordinator
- Executive Assistant
- Operations Manager
- Spokane Jobs
- Engineering Support
- Construction Industry
- DCI Engineers
- MS Office Suite
How to get hired
- Customize your resume: Highlight your office management experience and any construction/engineering industry background. Quantify achievements where possible.
- Tailor your application: Address specific requirements like MS Office Suite proficiency and administrative skills in your cover letter.
- Prepare for interviews: Be ready to discuss your organizational skills, problem-solving abilities, and experience handling confidential information.
- Research DCI Engineers: Understand their values, 35+ years of experience, and commitment to collaboration and innovation.
Technical preparation
Behavioral questions
Frequently asked questions
- What are the primary responsibilities of an Office Manager at DCI Engineers?
- The Office Manager at DCI Engineers is responsible for ensuring the smooth operation of the office and providing essential support to project teams. This includes greeting visitors, managing administrative tasks like document management and invoice processing, assisting engineers with project proposals and file organization, managing office supplies and vendor relationships, assisting with new hire onboarding, and handling mail and shipping.
- What experience is preferred for the Office Manager role at DCI Engineers?
- DCI Engineers prefers candidates with prior office management experience, ideally within the construction, architecture, or engineering industries. Proficiency in MS Office Suite, Bluebeam, and PowerPoint is essential, along with a basic understanding of accounting and invoicing principles. Familiarity with Deltek Vantagepoint CRM or similar project management software is also a plus.
- What kind of work environment can I expect at DCI Engineers?
- DCI Engineers fosters a collaborative, innovative, and supportive entrepreneurial culture. They emphasize mentorship, professional growth, and work/life balance, encouraging employees to pursue activities outside of work that fuel their productivity and creativity.
- What benefits does DCI Engineers offer to its employees?
- DCI Engineers provides a competitive salary with overtime opportunities and a comprehensive benefits package. This includes company-paid medical, dental, and vision insurance, tax-advantaged savings accounts, life and disability insurance, a 401(k) with company contribution, paid holidays, vacation, sick leave, and parental leave, as well as commuter and cell phone benefits, and seminar/licensing reimbursements.
- How important are organizational and time management skills for this Office Manager position?
- Superior organization and time management skills are crucial for the Office Manager role at DCI Engineers. The ability to self-prioritize tasks is essential to effectively manage diverse responsibilities, from administrative support to event planning and handling confidential information.