Office Manager
DCI Engineers · Spokane, WA
- On site
- Full-time
- $65,000 / year
- Spokane, WA
Job highlights
- Manage office operations and support engineering teams.
- Handle administrative tasks, document management, and proposals.
- Oversee office supplies, vendors, and event planning.
- Assist with onboarding, travel, and accounts receivable.
- Requires strong organization, MS Office, and professional demeanor.
About the role
Office Manager
Join DCI Engineers in our Spokane, WA office as an Office Manager and play a key role in keeping our office and project teams running smoothly. From supporting project proposals to managing office operations, you’ll gain valuable exposure to engineering projects while contributing to a collaborative and dynamic team.
What You’ll Do
As an Office Manager, you will provide essential support to ensure the smooth operation of the office and assist project teams:
- Serve as the first point of contact to greet visitors.
- Provide administrative support such as document management, proofreading, and invoice processing.
- Assist engineers with organizing project files, including downloading and properly filing documents.
- Assist engineers with the preparation of project proposals.
- Assist engineers with project-related tasks, such as report and presentation preparation.
- Manage office supply inventory, vendor relationships, and service scheduling.
- Assist with new hire onboarding in coordination with HR and IT.
- Manage office transit options.
- Plan and execute office events, including employee recognition.
- Handle mail, shipping, and office cleanliness.
- Arrange travel for staff as requested.
- Assist with accounts receivable (A/R) tracking and overdue collections.
- Work with DCI’s legal team to complete research, prepare letters, revise contracts, etc.
What You Bring
To succeed as an Office Manager, you should bring the following skills and experience:
- Prior office management experience; prior experience working in the construction, architecture, or engineering industries preferred.
- Professional demeanor and ability to represent the company.
- Proficiency in MS Office Suite, Bluebeam, PowerPoint, and general office technology.
- Basic understanding of accounting and invoicing principles/procedures.
- Familiarity or prior experience with Deltek Vantagepoint CRM or other construction project management software preferred.
- Excellent writing and editing skills.
- Ability to anticipate office staff needs and resolve problems.
- Detail-oriented with the ability to handle sensitive and confidential information.
- Superior organization and time management skills with the ability to self-prioritize tasks.
Why DCI Engineers
At DCI Engineers, you’ll find more than just a job – you’ll join a team that values collaboration, innovation, and a strong culture. With 20+ offices across the United States and 35+ years of experience, we’ve built a firm that challenges employees to step outside the box, provide creative solutions, and deliver exceptional value to projects.
We foster a supportive and entrepreneurial culture, where mentorship, professional growth, and work/life balance are a priority. Your time outside of work fuels your productivity, creativity, and professional development, and we encourage our employees to pursue it.
Compensation & Benefits
- Competitive salary + overtime earning opportunities
- Company-paid medical, dental, and vision insurance
- Tax-advantaged savings account options
- Company-paid Life, AD&D, and Long-Term Disability
- Voluntary Short-Term Disability, Life, AD&D, and supplemental coverage
- 401(k) with annual company contribution
- 8 paid holidays (including 1 floating holiday)
- Paid vacation and sick leave
- Paid parental leave
- Commuter benefits (where available)
- Health & Fitness Program
- Cell phone benefits
- Seminar and licensing reimbursements
Key skills/competency
- Office Management
- Administrative Support
- Project Coordination
- Proposal Preparation
- Vendor Management
- New Hire Onboarding
- Accounts Receivable
- Customer Service
- MS Office Suite Proficiency
- Organizational Skills
Skills & topics
- Office Manager
- Administrative Assistant
- Project Coordinator
- Proposal Support
- Vendor Management
- New Hire Onboarding
- Accounts Receivable
- DCI Engineers
- Spokane Jobs
- Engineering Support
How to get hired
- Tailor your resume: Highlight office management experience, especially in engineering or construction industries. Quantify achievements where possible.
- Craft a compelling cover letter: Emphasize your professional demeanor, organizational skills, and proficiency with MS Office Suite.
- Prepare for behavioral questions: Be ready to discuss how you anticipate needs, manage priorities, and handle confidential information.
- Showcase technical skills: Be prepared to demonstrate your familiarity with MS Office Suite and any project management software experience.
Technical preparation
Master MS Office Suite (Word, Excel, PowerPoint).,Practice using Bluebeam for document management.,Familiarize with Deltek Vantagepoint or similar CRM.,Review accounting and invoicing basics.
Behavioral questions
Describe handling multiple priorities and deadlines.,How do you anticipate staff needs proactively?,Share an example of resolving an office issue.,Discuss managing confidential information discreetly.
Frequently asked questions
- What are the primary responsibilities of an Office Manager at DCI Engineers in Spokane?
- The Office Manager at DCI Engineers in Spokane is responsible for ensuring the smooth operation of the office and providing essential support to project teams. This includes greeting visitors, administrative tasks, document management, proposal assistance, vendor management, event planning, and supporting new hire onboarding.
- What industry experience is preferred for the Office Manager role at DCI Engineers?
- DCI Engineers prefers candidates with prior experience working in the construction, architecture, or engineering industries for the Office Manager position. This background helps in understanding the specific needs of the project teams.
- What software proficiency is required for the Office Manager job at DCI Engineers?
- Proficiency in MS Office Suite, Bluebeam, and PowerPoint is required. Familiarity with Deltek Vantagepoint CRM or other construction project management software is preferred.
- What are DCI Engineers' core values mentioned in the job description?
- DCI Engineers values collaboration, innovation, and a strong culture. They foster a supportive and entrepreneurial environment that prioritizes mentorship, professional growth, and work/life balance.
- What benefits does DCI Engineers offer to its employees for the Office Manager role?
- DCI Engineers offers a competitive salary with overtime, comprehensive medical, dental, and vision insurance, retirement savings options with company contribution, paid time off, paid parental leave, and professional development support like seminar reimbursements.