Assistant, Human Resources Support
Davis Polk & Wardwell LLP · New York, United States
- On site
- Full-time
- $67,500 / year
- New York, United States
Job highlights
- Support HR department with administrative tasks.
- Process employment verifications and manage requests.
- Handle HR hotline calls and visitor greetings.
- Maintain HR documentation and assist with projects.
- Requires strong organizational and communication skills.
About the role
Human Resources Assistant
Davis Polk & Wardwell LLP is a premier global law firm renowned for its elite practices and ability to handle complex legal and business challenges. With over 1,000 lawyers across key international locations, we provide exceptional service, sophisticated advice, and innovative solutions to our clients.Position Summary
This assistant role provides comprehensive administrative, technical, and organizational support to the Human Resources Department.
Essential Duties and Responsibilities
- Provide general administrative, technical, and organizational support to the Human Resources Department, including the Chief, Directors, and Managers.
- Process and track employment verification requests, monitor the ticketing queue, and ensure timely handling of requests.
- Answer HR hotline calls professionally, take accurate messages, and direct inquiries or follow up as necessary. Greet and direct guests to the HR suite.
- Review department correspondence and distribute according to guidelines. Update and maintain the HR Support wiki.
- Coordinate gift card ordering, processing, and tracking. Assist with temporary housing logistics for lawyer relocations and updating HR intranet pages.
- Prepare expense reports, process invoices, run reports, and schedule meetings as needed.
- Conduct periodic audits, and create, format, draft, and edit documents. Copy and scan documents as required.
- Conduct research, analyze data, and prepare charts, graphs, and other visuals upon request.
- Manage HR filing and inventory of personnel files. Ensure all office equipment in the HR suite is operational and report issues.
- Order office supplies for the department and keep common areas stocked and tidy.
- Assist with basic Workday tasks and ad hoc/seasonal projects.
- Perform other duties as requested for the successful operation of the department.
Qualifications / Position Requirements
- Ability to manage a varied workload, prioritize tasks and projects, and meet deadlines.
- Must be professional, punctual, reliable, organized, and detail-oriented.
- Proficient in MS Suite applications and other relevant software.
- Exceptional telephone etiquette and customer service skills.
- Excellent written and verbal communication and interpersonal skills.
- Must maintain confidentiality of all employee documentation, data, and information.
- Must possess a growth mindset, eager to deepen job knowledge and develop professional skills.
- Strong proofreading skills.
- Flexibility in daily schedule to accommodate unexpected situations or needs.
- Ability to work collaboratively, demonstrating a strong work ethic, teamwork, and a positive attitude.
- Must actively pursue improvements to workflow, procedures, and the department.
- Ability to operate office equipment.
Education and/or Experience
- Bachelor’s Degree and/or a minimum of 3 years of experience preferred.
- Experience with Workday is preferred.
Key skills/competency
- Human Resources Support
- Administrative Assistance
- HR Operations
- Workday
- Confidentiality
- Customer Service
- MS Office Suite
- Organization
- Communication Skills
- Attention to Detail
Skills & topics
- Human Resources Assistant
- HR Support
- Administrative Assistant
- Law Firm
- Davis Polk
- Workday
- HR Operations
- Employee Verification
- Customer Service
- Confidentiality
How to get hired
- Tailor your resume: Highlight administrative support, HR experience, and proficiency in MS Office and Workday.
- Craft a strong cover letter: Emphasize your organizational skills, attention to detail, and commitment to confidentiality for the Human Resources Assistant role at Davis Polk.
- Prepare for the interview: Be ready to discuss your experience with HR processes, handling sensitive information, and your customer service approach.
- Showcase your growth mindset: Demonstrate your eagerness to learn, improve workflows, and contribute positively to the HR team at Davis Polk.
Technical preparation
Master MS Office Suite: Word, Excel, PowerPoint.,Familiarize with Workday HRIS functionalities.,Practice using ticketing systems and HR databases.,Review document formatting and scanning techniques.
Behavioral questions
Describe handling a high-volume workload.,How do you ensure information confidentiality?,Share an example of collaborative teamwork.,How do you approach process improvement?
Frequently asked questions
- What are the typical responsibilities for a Human Resources Assistant at Davis Polk & Wardwell LLP?
- As a Human Resources Assistant at Davis Polk & Wardwell LLP, you would provide administrative, technical, and organizational support to the HR department. This includes processing employment verifications, managing HR hotline inquiries, maintaining HR documentation and intranet pages, assisting with special projects, and ensuring the smooth operation of the HR suite.
- What qualifications are preferred for the Human Resources Assistant position at Davis Polk?
- Davis Polk & Wardwell LLP prefers candidates with a Bachelor’s Degree and at least 3 years of experience for the Human Resources Assistant role. Experience with Workday is also preferred, along with strong proficiency in MS Suite applications, exceptional customer service skills, and a commitment to confidentiality.
- Is there a specific salary range for the Human Resources Assistant role at Davis Polk?
- Yes, the expected base salary for the Human Resources Assistant position at Davis Polk & Wardwell LLP ranges from $65,000 to $70,000 annually. The final offer will consider factors such as relevant skills, experience, education, and other market considerations.
- What kind of work environment can I expect as a Human Resources Assistant at Davis Polk?
- You can expect a professional and elite global law firm environment at Davis Polk & Wardwell LLP. The Human Resources Assistant role requires a strong work ethic, teamwork, a positive attitude, and the ability to work collaboratively while maintaining confidentiality.
- How important is attention to detail for the Human Resources Assistant job at Davis Polk?
- Attention to detail is crucial for the Human Resources Assistant position at Davis Polk & Wardwell LLP. Responsibilities include managing sensitive employee data, processing requests accurately, conducting audits, and maintaining precise records, all of which demand meticulousness.