Employee Insights Engagement Coordinator

Employee Insights Engagement Coordinator at Medidata

Location: Hybrid, New York

Medidata follows a hybrid office policy in which employees who are hired for an in-person position are expected to work on site a certain number of days per week in accordance with Company policy.

About our Company

Medidata is powering smarter treatments and healthier people through digital solutions to support clinical trials. Celebrating 25 years of ground-breaking technological innovation across more than 36,000 trials and 11 million patients, Medidata offers industry-leading expertise, analytics-powered insights, and one of the largest clinical trial data sets in the industry. More than 1 million users trust Medidata's seamless, end-to-end platform to improve patient experiences, accelerate clinical breakthroughs, and bring therapies to market faster. Discover more at www.medidata.com.

About the Team

This role supports the Employee Insights team in the Office of Social Impact and Engagement by providing timely accurate, and proactive administrative and program support services for all programs, events and initiatives. This role will be reporting to the Program Director.

Responsibilities

• Support the planning, management and execution of engagement events
• Research venues and vendors for catering, entertainment and “swag”, and make recommendations for potential engagement
• Create and manage calendar invites and reminders
• Manage invitation list and sign ups
• Manage employee volunteer sign ups
• Coordinate swag, prizes, gifts etc. for all parties/events
• Assist in coordinating location setup and safety walkthrough, sound checks and run of show (in person and/or virtual)
• Draft recap story and photos in all Comms: slack, Buzz, social media
• Track and Measure engagement and Impact of events via surveys, focus groups and trend analysis
• Compile and organize data in response to industry best company surveys
• Coordinate/Track expenses charged to the Social Impact and Engagement budget, and provide monthly budget reports to the Social Impact and Engagement Team. [Track Budgets, Financial Invoice Processing via P Card/PO/Vendor]
• Coordinate the scheduling of meetings, and relevant inclusion and events or programming
• Support team in developing presentations, reports and other materials

Qualifications

• Bachelor's Degree or minimum 2-4 years of experience
• Experience providing project support on multiple projects/initiatives
• Proven ability to manage multiple projects, prioritize, meet deadlines and deliver high quality work, make rational decisions, and function as part of a team
• Demonstrated ability to show initiative and excel in an independent, self-directed manner
• Self-starter with strong problem-solving skills and sense of urgency
• Excellent interpersonal, collaboration, and team-building skills
• Able to establish and maintain effective and cooperative working relationships with others
• Ability to maintain confidentiality, and use good judgment
• Interest in social impact and/or employee engagement is a plus

Key skills/competency

• Event Planning
• Project Management
• Engagement Strategy
• Data Analysis
• Budget Management
• Communication Skills
• Stakeholder Coordination
• Program Support
• Administrative Support
• Problem Solving