Administrative Assistant to VP Operations

@ Dana Innovations Inc

Administrative Assistant to VP Operations

Enable Excellence. Drive Impact. Lead from Behind.

At Sonance, we believe that life is better with music—and that exceptional support enables exceptional leadership. We are seeking a dynamic Administrative Assistant who will serve as the strategic right hand to our VP of Operations (70% of time) while supporting other executive team members (30% of time). This role is at the center of operational excellence for a company reimagining sound.

About Sonance

Since 1983, Sonance has pioneered the architectural audio industry with its "Designed to Disappear" philosophy. Operating on the core principles of being Humble, Hungry, and People Smart, Sonance is accelerating its global expansion and values a team member who embodies these traits.

The Opportunity

We are looking for a proactive, tech-savvy professional who thrives in dynamic environments, ensuring seamless execution of strategic initiatives and everyday operations. Your role as Administrative Assistant to VP Operations directly impacts leadership effectiveness through anticipating needs, juggling priorities, and adapting quickly.

Key Responsibilities

• Executive Partnership (70%): Manage strategic calendar scheduling, project coordination, executive communications, meeting preparation, and travel arrangements.
• Organizational Support (30%): Liaise across departments, coordinate events, handle administrative tasks, champion culture, and provide flexible coverage.
• Technology & Innovation: Integrate AI tools like ChatGPT, optimize systems through Apple ecosystem and project management platforms, and drive process improvements.

What You Bring

• Bachelor's degree in Business Administration, Operations Management, Hospitality or a related field.
• 3+ years of executive-level administrative experience, preferably in manufacturing or fast-growth environments.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Apple ecosystem and Microsoft Office Suite.
• Experience with project management tools such as Asana or Microsoft Project Planner.
• Ability to handle confidential information with discretion.

The Ideal Candidate

Possesses an anticipatory mindset, operational thinking, grace under pressure, intellectual curiosity, and strong relationship-building skills. Multilingual skills, familiarity with technical concepts, and a track record of process improvements are a plus.

What We Offer

• Comprehensive Benefits: Medical, dental, vision, and voluntary benefits including pet insurance.
• 401(k) Match: Discretionary match up to 6% of salary.
• Work-Life Integration: 2 weeks paid vacation, 11 paid holidays, primarily in-office with flexibility.
• Growth & Culture: Exposure to executive decision-making, strategic initiatives, and a dynamic work environment guided by the principles of Humble, Hungry, and People Smart.

Application Note

Please include specific examples of how you've enabled executive success, managed competing priorities, and implemented process improvements in your cover letter.

Key Skills/Competency

• Executive Support
• Calendar Management
• Project Coordination
• Communication
• Travel Arrangement
• AI Integration
• Data Management
• Process Improvement
• Cross-functional Collaboration
• Event Planning