Office Manager (Grades: K-6)
Dallas Independent School District · Dallas, TX
- On site
- Full-time
- $51,770 / year
- Dallas, TX
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Job highlights
- Manage school office operations and support the Principal.
- Handle communications, calendars, and administrative tasks.
- Oversee attendance, budgets, and financial reconciliations.
- Serve as key point of contact for campus community.
- Requires on-site presence; no remote work option.
About the role
Job Summary
The Office Manager at Dallas Independent School District supports the Principal and manages daily campus operations. This role involves a variety of administrative and secretarial duties to ensure the smooth functioning of the school office.
Key Responsibilities
- Perform secretarial functions for the Principal, including drafting communications and managing calendars.
- Coordinate district-level information and manage office helper schedules.
- Serve as the primary point of contact for staff, students, parents, and community regarding campus operations.
- Manage attendance records, including daily, bi-weekly, and supplemental records.
- Oversee supplemental pay activity requests and ensure policy adherence.
- Monitor and adjust budget line items using Budget Manager Reports.
- Manage requisitions, verification of funding, and reconciliation processes.
- Maintain all expenditure documents for grants and Activity Funds.
- Manage the reconciliation of Activity Funds, including entering receipts, balancing statements, and preparing deposits.
- Attend all required administrative meetings and trainings.
- Maintain adequate office supplies and materials.
- Perform other duties as assigned by the Principal.
Work Environment
The work environment is typically moderately noisy. Travel throughout the district is an integral part of the job. This is a campus-based position, and remote work is not an option due to the essential job duties requiring regular and punctual attendance at the worksite.
Qualifications
- High School Diploma and three years of related clerical/secretarial experience, OR an Associate’s Degree in a business-related area.
- Demonstrated knowledge of district organization, operations, and administrative policies.
- Proficiency in Windows and Microsoft Office applications.
- Flexibility to adapt to a changing environment.
- Willingness to stay current with professional developments.
Key skills/competency
- Office Management
- Secretarial Skills
- Budget Management
- Administrative Support
- School Operations
- Communication
- Record Keeping
- Time Management
- Clerical Experience
- Microsoft Office
Skills & topics
- Office Manager
- School Administrator
- Administrative Assistant
- Clerical Support
- Dallas ISD
- Elementary School
- Campus Operations
- Budget Management
- Attendance Tracking
- Microsoft Office
How to get hired
- Tailor your resume: Highlight your clerical, secretarial, and administrative experience, emphasizing any work in educational settings. Quantify achievements where possible.
- Showcase relevant skills: Emphasize your proficiency with Microsoft Office Suite and any experience with budget management or financial reconciliation.
- Address qualifications: Clearly demonstrate your high school diploma/associate's degree and three years of relevant experience. Mention knowledge of school district operations.
- Express flexibility: In your application or cover letter, convey your adaptability and willingness to stay current with professional developments.
- Prepare for on-site: Be ready to discuss your commitment to regular, punctual attendance at the Jose Joe May Elementary School campus.
Technical preparation
Master Microsoft Office Suite functions.,Practice budget tracking and reconciliation.,Familiarize with school district systems.,Review administrative policy examples.
Behavioral questions
How do you handle competing priorities effectively?,Describe a time you improved an office process.,How do you ensure accuracy in record-keeping?,How do you manage communication with diverse groups?
Frequently asked questions
- What is the primary responsibility of an Office Manager at Dallas ISD?
- The primary responsibility of an Office Manager at Dallas ISD is to provide comprehensive secretarial and administrative support to the Principal and manage the daily operations of the school's office to ensure efficiency and smooth functioning.
- What are the minimum education and experience requirements for the Office Manager role at Jose Joe May Elementary School?
- To qualify for the Office Manager position at Jose Joe May Elementary School, candidates must possess a High School Diploma along with three years of related clerical or secretarial experience, or an Associate’s Degree in a business-related area.
- Is this a remote position, or is on-site presence required for the Office Manager job at Dallas ISD?
- This Office Manager position requires regular and punctual attendance at the worksite (Jose Joe May Elementary School), and a remote working environment or alternate work arrangement is not an option for campus-based employees.
- What kind of computer skills are needed for the Office Manager role?
- The Office Manager role requires demonstrated computer skills, specifically proficiency with Windows operating systems and Microsoft Office applications, to effectively manage daily tasks and administrative duties.
- How is attendance managed for this Office Manager position?
- The Office Manager is responsible for effectively utilizing attendance reports to monitor and maintain daily staff attendance records and reconcile monthly, bi-weekly, and supplemental attendance records.
- What is the salary range for the Office Manager position at Dallas ISD?
- The salary for the Office Manager position at Dallas ISD starts at a minimum of $40,374.00, with a median salary of $51,770.00 annually.
- Does this Office Manager role involve budget management?
- Yes, the Office Manager role involves utilizing Budget Manager Reports to monitor and adjust line item accounts, maintaining budgets for adequate funding, and managing requisitions and reconciliation processes.