Administrative Assistant II

Job Overview

Under general supervision, the Administrative Assistant II types and proofreads letters, memoranda, forms, and reports, and performs intermediate arithmetic calculations. This role involves receiving and placing telephone calls, processing departmental documents and forms, and maintaining logbooks and filing systems. The position may also include taking and transcribing dictation.

Principal Duties and Responsibilities

• Processes purchase orders in Oracle Fusion for both internal and external vendors.
• Proficiently uses Microsoft Office for document preparation and review, including letters, memoranda, forms, and reports, based on notes, drafts, and verbal or written instructions. Responsible for distributing and filing finalized documents.
• Schedules and coordinates meetings using Outlook; assists with meeting logistics and records minutes.
• Supports research and data collection for reports from internal and external sources; contributes to program administration and special projects.
• Ability to type a minimum of 45 words per minute.
• Receives, screens, and routes incoming telephone calls; places telephone calls and relays information to others both inside and outside the Board.
• Acts as receptionist in assigned work area to screen visitors; may act as relief receptionist in other work areas.
• Processes and distributes mail and departmental documents and forms; picks up and delivers mail, packages, boxes, and other items to and from different locations on the Airport.
• Performs related administrative duties such as copying and faxing correspondence and documents, maintaining and filing documents in filing system, maintaining appointment schedules, maintaining departmental library, processing timecards, and taking and transcribing dictation.
• Processes travel requests including arranging and confirming flights, hotels, and rental cars.
• Prepares deposits of checks, cash, and credit cards, or verifies deposit amounts.
• Ensures environmental aspects and impacts within the span of control of your position are identified and timely communicates applicable personnel and operational changes to Environmental Affairs.
• Evaluates environmental performance and provides employee feedback regarding needed performance improvements.

Minimum Requirements

• Completion of high school curriculum or equivalent.
• Two (2) years of administrative experience.
• Any equivalent combination of education and/or experience may be substituted.
• Some positions require no conviction of a Felony, Class A, and/or Class B Misdemeanor criminal offense.
• Some positions require no conviction of any family violence offense.

Required Knowledge, Skills, and Abilities

• Knowledge of business English, arithmetic, spelling, and vocabulary.
• Skill in the operation of modern office equipment, including word processing and spreadsheet software.
• Skill in the operation of standard office machines.
• Ability to perform intermediate mathematical calculations involving fractions, decimals, and percentages.
• Ability to compose routine correspondence using good business vocabulary and proper grammar and construction.
• Ability to establish and maintain effective and harmonious internal and external working relationships.

Desirable

• Multi-lingual

Special Requirement

Must obtain a Security Identification Display Area (SIDA) Airport Identification/Access Badge (badge) in accordance with Department of Homeland Security Transportation Security Administration (TSA) requirements within thirty (30) days from date of employment and maintain qualification upon each badge renewal.

About Dallas Fort Worth International Airport (DFW)

DFW Airport is recognized globally for innovation, leadership, and a drive for excellence. Our success stems from the diverse talents of over 2,100 employees dedicated to providing an exceptional airport experience and connecting our community to the world. Join DFW to reimagine what an airport can be.

Key skills/competency

• Administrative Support
• Microsoft Office Suite
• Oracle Fusion
• Meeting Coordination
• Document Management
• Data Entry
• Communication Skills
• Travel Arrangement
• Filing Systems
• Reception Duties