0000000775.OFFICE MANAGER II.HHS-FIN ADMIN GRANT
Dallas County · Dallas, TX
- On site
- Full-time
- $75,000 / year
- Dallas, TX
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Job highlights
- Manage office operations and staff effectively.
- Develop and implement office policies and procedures.
- Oversee records management and departmental compliance.
- Serve as a key liaison for internal and external communication.
- Handle personnel management and administrative tasks.
About the role
Office Manager
Provides high-level direct advanced administrative, managerial secretarial support to the department and accounts for the coordination and supervision of office procedures and personnel to ensure the most cost-effective and efficient method of administration.
Management Scope
Supervises exempt and non-exempt staff.
Responsibilities
- Plans, evaluates, establishes, and implements processes, policies, procedures, and systems to improve departmental office operations.
- Researches, monitors, and ensures changes in applicable laws, regulations, and directives that impact the department.
- Ensures compliance with reporting requirements and legislative mandates.
- Oversees and supports efficient operations of the departmental records management, including files, reports, and storage.
- Serves as a liaison between staff, management, other departments, and the general public to facilitate functions and flow of information.
- Hires and trains staff, coordinates work assignments to ensure adequate staffing, evaluates performance, initiates disciplinary actions, coordinates leave, and maintains time and attendance reports.
- Develops and implements office administrative policies and procedures to ensure operating at maximum efficiency.
- Answers questions on policies and procedures.
- Evaluates operations and makes recommendations for improvement.
- Handles and resolves personnel management issues, develops performance standards and measures to ensure resources are allocated effectively.
- Maintains confidential files, processes mail, and answers telephone calls and inquiries.
- Assists in budget preparation and monitoring and acquisition of supplies and services.
- Schedules appointments, makes travel arrangements, and organizes and manages calendars and activities.
- Attends meetings, community meetings, seminars, conferences, and professional association meetings.
- May coordinate community service programs and activities.
- Performs other duties as assigned.
Qualifications
Education, Experience and Training:
Education and experience equivalent to a Bachelor’s degree from an accredited college or university and one (1) year of job-related experience.
Special Requirements/Knowledge, Skills & Abilities
Skilled in the use of standard software applications. Ability to effectively communicate, both verbally and in writing, and establish and maintain effective working relationships with employees, departments, and the general public.
Physical/Environmental Requirements
Standard office environment.
Key skills/competency
- Office Management
- Staff Supervision
- Policy Development
- Records Management
- Interpersonal Communication
- Budget Assistance
- Administrative Support
- Process Improvement
- Personnel Management
- Software Proficiency
Skills & topics
- Office Manager
- Administrative Management
- Staff Supervision
- Operations Management
- Policy Implementation
- Records Management
- Dallas County
- Public Administration
- HHS-FIN ADMIN GRANT
- Bachelors Degree
How to get hired
- Tailor your resume: Highlight your experience in office management, staff supervision, and policy implementation to match the job description.
- Quantify achievements: Use numbers to demonstrate your impact on efficiency, cost savings, or process improvements.
- Showcase communication skills: Emphasize your ability to liaise between staff, management, and the public.
- Prepare for interviews: Be ready to discuss your experience in hiring, training, performance evaluation, and conflict resolution.
- Demonstrate software proficiency: Be prepared to discuss your skills with standard office software applications.
Technical preparation
Master standard office software suites.,Familiarize with records management systems.,Practice policy document creation.,Review public sector administrative practices.
Behavioral questions
Describe a time you improved office efficiency.,How do you handle staff performance issues?,Explain your approach to policy development.,How do you manage competing priorities effectively?
Frequently asked questions
- What are the primary responsibilities of an Office Manager at Dallas County?
- The Office Manager at Dallas County is responsible for providing high-level administrative support, supervising office staff, developing and implementing office policies, overseeing records management, and serving as a liaison between various stakeholders. This role ensures efficient and cost-effective departmental operations.
- What qualifications are needed for the Office Manager position at Dallas County?
- Candidates for the Office Manager role at Dallas County should have a Bachelor's degree or equivalent experience, plus at least one year of job-related experience. Strong skills in standard software applications and effective communication, both verbal and written, are also required.
- Does the Office Manager role at Dallas County involve staff supervision?
- Yes, the Office Manager role at Dallas County explicitly involves supervising both exempt and non-exempt staff. Responsibilities include hiring, training, coordinating work assignments, evaluating performance, and initiating disciplinary actions.
- How does Dallas County ensure efficient office operations through this role?
- Dallas County's Office Manager ensures efficiency by planning, evaluating, and implementing processes and systems to improve operations. They also develop and enforce administrative policies, manage resources effectively, and resolve personnel issues to maintain optimal productivity.
- What kind of communication skills are important for the Office Manager at Dallas County?
- The Office Manager must possess strong verbal and written communication skills to effectively liaise between staff, management, other departments, and the general public. This includes answering inquiries, explaining policies, and facilitating the flow of information.
- Is there any budget management involved in the Office Manager role at Dallas County?
- Yes, the Office Manager role includes assisting in budget preparation and monitoring, as well as managing the acquisition of necessary supplies and services to support departmental operations.
- What is the work environment for an Office Manager at Dallas County?
- The Office Manager role at Dallas County operates within a standard office environment, offering a predictable and stable work setting.