Senior Administrative Assistant
Dallas College · Mesquite, TX
- On site
- Full-time
- $54,553 / year
- Mesquite, TX
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Job highlights
- Provide advanced administrative support to staff and students.
- Manage college records and execute administrative policies.
- Coordinate meetings, travel, calendars, and expense reports.
- Maintain confidentiality and uphold organizational values.
- Utilize strong computer and communication skills daily.
About the role
Senior Administrative Assistant
Dallas College is seeking a highly organized and detail-oriented Senior Administrative Assistant to provide advanced administrative support to staff, faculty, and students. This role is crucial in maintaining official college records and executing administrative policies according to Dallas College guidelines.Key Responsibilities
- Maintain confidentiality and stay updated on organizational changes.
- Foster a positive, professional, and service-oriented work environment that supports diversity and the mission of Dallas College.
- Uphold high standards for quality of work with a fast pace, flexibility, confidentiality, and attention to detail, requiring a limited degree of supervision.
- Attend meetings, record minutes, track decisions, identify action items, and ensure follow-ups are completed.
- Manage scheduling, travel arrangements, calendars, and expense reports. Compose correspondence as needed.
- Serve as an informal resource and mentor for colleagues with less experience.
- Coordinate various administrative duties and collaborate across all organizational levels to achieve departmental and college-wide goals.
- Represent management on committees and/or councils.
- Monitor budgets and potentially supervise assigned personnel.
- Facilitate solutions with internal and external stakeholders within the delegated authority.
- Provide general administrative support to senior directors and/or executives, including daily office management and execution of processes, tasks, policies, and procedures.
- Assist faculty, staff, and students with tasks such as contract preparation, supply ordering, procurement processes, class schedule development, room assignments, and report preparation.
- Engage in professional development to enhance job knowledge and stay current with trends and technology.
- Effectively communicate and follow up with internal and external stakeholders, keeping them informed of events and commitments.
- Act as a liaison and primary resource for faculty, staff, and/or students regarding department information, services, and processes, including research, analysis, and summarization of data.
- Undertake projects and use sound judgment in preparing correspondence, reports, and presentations.
- Complete required Dallas College Professional Development training hours annually.
- Perform other duties as assigned.
Required Knowledge, Skills, And Responsibilities
- Excellent customer service skills are essential.
- Demonstrate strong planning, analytical, organizational, and time management skills.
- Proficiency in managing a filing system, tracking correspondence, and coordinating office procedures.
- Excellent interpersonal, oral, and written communication skills for effective interaction with diverse individuals.
- Ability to collaborate effectively with employees, students, and external individuals using various communication methods.
- Capacity to work independently and as part of a team with a positive attitude to ensure timely project completion.
- Skill in analyzing and evaluating information/situations and recommending solutions.
- Strong computer and technical skills, including proficiency in email and Microsoft Office Suite for data entry, retrieval, and management.
- Ethical conduct and integrity in all interactions within the Dallas College community.
Physical Requirements
- Work is performed in a standard office environment.
- Accommodations are available for individuals with physical challenges.
- Occasional lifting and carrying of materials up to 30 pounds may be required.
Minimum Knowledge And Experience
- Associate degree plus three (3) years of administrative/clerical work experience, OR five (5) years of equivalent administrative/clerical work experience.
- Official transcripts are required.
- Additional work hours, including some Saturdays, may be required during peak registration periods.
- Bilingual or multilingual skills are preferred.
- Subject to a criminal background check and potentially a fingerprint check.
About Dallas College
Since 1965, Dallas College has served over three (3) million students. As one of the largest community college systems in Texas, with seven campuses in the Dallas/Fort Worth area, we are dedicated to being a leader in community college education, with students at the core of our mission. Dallas College is committed to fostering an inclusive environment of opportunity and belonging for all students and employees, recognizing that our diverse workforce is key to our success. We operate under an equal opportunity system that prohibits discrimination based on race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or expression, veteran status, pregnancy, or any other protected characteristic. Dallas College provides reasonable accommodations for religious practices, beliefs, mental health, and physical disability needs in accordance with applicable law.Key skills/competency
- Administrative Support
- Customer Service
- Organizational Skills
- Time Management
- Communication Skills
- Microsoft Office Suite
- Confidentiality
- Problem-Solving
- Teamwork
- Record Keeping
Skills & topics
- Senior Administrative Assistant
- Administrative Support
- Dallas College
- Customer Service
- Organizational Skills
- Time Management
- Microsoft Office
- Record Keeping
- Higher Education
- Staff Support
How to get hired
- Tailor your resume: Highlight your extensive administrative experience, customer service skills, and proficiency in Microsoft Office Suite, aligning it with Dallas College's requirements.
- Showcase soft skills: Emphasize your planning, analytical, organizational, time management, and interpersonal communication abilities in your application and during interviews.
- Research Dallas College: Understand their mission, values, and commitment to diversity and inclusion to demonstrate cultural fit during the hiring process.
- Prepare for questions: Be ready to discuss your experience in managing sensitive information, coordinating office procedures, and working independently and in a team environment.
- Follow application instructions: Ensure all required documents, including official transcripts, are submitted accurately and by the closing date.
Technical preparation
Master Microsoft Office Suite functions thoroughly.,Practice data entry and retrieval systems.,Familiarize with college record-keeping software.,Develop efficient digital filing techniques.
Behavioral questions
Describe a time you handled sensitive information.,How do you prioritize multiple urgent tasks?,Share an experience resolving a conflict.,How do you ensure accuracy in your work?
Frequently asked questions
- What are the minimum qualifications for the Senior Administrative Assistant role at Dallas College?
- To be considered for the Senior Administrative Assistant position at Dallas College, candidates generally need an Associate degree plus three years of administrative/clerical experience, or five years of equivalent experience. Proficiency in Microsoft Office Suite and strong customer service and organizational skills are also essential.
- Is bilingual or multilingual proficiency preferred for this administrative role at Dallas College?
- Yes, bilingual or multilingual skills are preferred for the Senior Administrative Assistant position at Dallas College. This preference highlights the college's commitment to serving a diverse student and staff population.
- What is the compensation range for a Senior Administrative Assistant at Dallas College?
- The compensation for the Senior Administrative Assistant role at Dallas College falls within the Staff Range N05, with an hourly rate of $26.22. This position is classified as Non-Exempt.
- Will I need to work outside of standard hours for the Senior Administrative Assistant job at Dallas College?
- Yes, additional work hours may be required during peak registration periods at Dallas College, which could include some Saturdays. The standard work week is 40 hours.
- What type of support does the Senior Administrative Assistant provide at Dallas College?
- The Senior Administrative Assistant provides advanced administrative support to staff, faculty, and students. This includes maintaining college records, coordinating office procedures, managing schedules and correspondence, and assisting with various administrative tasks.
- How does Dallas College approach accommodations for this Senior Administrative Assistant role?
- Dallas College is committed to providing reasonable accommodations for individuals with physical challenges to perform essential duties. They also make accommodations for religious practices, beliefs, and disability needs in accordance with applicable law.
- What is the application closing date for the Senior Administrative Assistant position at Dallas College?
- The application closing date for the Senior Administrative Assistant position at Dallas College is June 19, 2026. All job postings close at 12:01 a.m. CT on the specified closing date.