Billing Compliance Analyst

Billing Compliance Analyst at Crowell & Moring

Crowell & Moring LLP is an international law firm representing clients in litigation, arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, alongside its commitment to pro bono service and diversity, equity, and inclusion.

Job Summary

The Billing Compliance Analyst plays a critical role in supporting the firm’s billing function by ensuring accuracy and efficient compliance with client outside counsel guidelines (OCG) time entry rules. This position involves reviewing time during the month of entry, identifying non-compliant entries, and making necessary edits to align with client requirements. The role will also develop and implement technology-driven solutions, including AI, to streamline billing operations and optimize timekeeping practices, reducing administrative burdens on lawyers. The ideal candidate is detail-oriented, highly organized, and adept at managing multiple priorities in a fast-paced legal environment. Additionally, the Billing Compliance Analyst will assist the Senior Compliance Manager with ad hoc requests and projects.

Job Responsibilities

• Design and implement scalable solutions to address recurring compliance issues, leveraging technology and AI solutions where applicable.
• Conduct analyses of attorney and staff time entries prior to proforma generation to ensure accuracy and compliance with firm and client standards.
• Identify and amend non-compliant entries such as block billing, vague or administrative narratives, ensuring that all submissions meet client-specific requirements.
• Revise time entry narratives to meet client-specific billing requirements and firm standards.
• Lead initiatives to improve timekeeping practices, including delivering feedback and developing training programs for timekeepers.
• Organize and lead periodic meetings with stakeholders, leveraging data to assess, propose, and refine time entry best practices.
• Mentor and guide junior-level employees in performing effective time entry reviews.
• Support the billing team with advanced reporting and matter setup.
• Collaborate with billing coordinators, administrative assistants, and finance management to ensure timely and accurate billing.

Knowledge, Skills, And Abilities

• Strong attention to detail and an ability to maintain accuracy in a high-volume, deadline-driven environment.
• Ability to work independently while also collaborating with a team in a professional and cooperative manner.
• Excellent written and verbal communication skills to interact effectively with attorneys, staff, and external contacts.
• Strong organizational and time-management skills to prioritize multiple tasks efficiently.
• Basic understanding of accounting principles and billing processes.
• Proficiency in editing time entries using Elite 3E or similar legal billing systems.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Education

The position requires a bachelor's degree, preferably in accounting, finance, or another related field.

Experience

Experience reviewing legal time entries for compliance is required. Experience in providing instruction on time entry best practices is preferred.

Compensation & Benefits

The US pay range for this position is $80,000—$115,000 USD. Additional compensation may include a discretionary bonus. The salary may vary based on location, market data, an applicant’s skills and prior experience, certain degrees and certifications, and other factors. Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package, including healthcare, vision, dental, retirement, all-purpose leave, and progressive options such as backup childcare, wellness programs, cultural events, and social activities. The firm prides itself on a positive, friendly culture that rewards hard work and success while recognizing the importance of family and community service.

Key skills/competency

• Billing Compliance
• Legal Billing
• Outside Counsel Guidelines
• Time Entry Review
• Elite 3E
• Data Analysis
• Process Improvement
• AI Integration
• Stakeholder Communication
• Training & Mentoring