Legal Practice Assistant

Legal Practice Assistant Litigation

Cozen O’Connor has an excellent opportunity for a Legal Practice Assistant with strong Litigation experience to support our New York office. The ideal candidate is an enthusiastic self-starter who can multitask under time constraints with exceptional attention to detail, take initiative, think strategically and independently, and interact with all levels of the Firm. The position requires excellent communication, organizational and computer skills for assisting attorneys in various practice groups.

Responsibilities

• Type, transcribe and revise all communications and legal documents including memoranda, correspondence, legal documents, charts and tables using various word processing software
• Monitor, screen and set up Teams conference calls
• Proofread all work for both content and context
• Make travel arrangements for assigned attorneys
• Prepare and submit conflict checks and New Business Intake
• Open, organize, prepare and maintain client and office files both in electronic and paper filing systems
• Use the Firm's docketing program. Enter all required scheduling and dates in the program
• Process assigned attorney weekly time summaries and expense reports and meet the weekly deadline for reporting such items to ensure that attorney records are processed in a timely manner
• Monitor emails for both self and attorney being supported (as requested by assigned attorney)
• Coordinate, schedule and docket/calendar meetings, court reporters, conference calls and client tasks
• Prepare and submit filings to State and Federal Courts and tribunals, including through electronic filing portals
• Prepare and send mass mailings
• Maintain client contact lists for marketing events and support marketing endeavors
• Submitting vendor invoices and expense reports through Chrome River
• Other administrative projects as assigned

Qualifications

• Must have at least 2 years’ legal and/or executive secretarial experience
• Extensive and thorough working knowledge of software applications as tools to complete assigned tasks, including, but not limited to iManage/DeskSite/WorkSite, Word, PowerPoint, Excel, InTapp, Big Hand, Docket Enterprise, DTE, ChromeRiver preferred
• Proficient in advanced levels of Microsoft Outlook, Excel and Word and the use and application of Styles, Redlining, Adobe Pro and PDF Docs
• If not proficient, must be able to operate the Firm’s software applications on an advanced level within a reasonable period of time
• Typing skills of 60+ w.p.m.
• Detail-oriented with strong organizational skills and the ability to multitask.
• Strong Project management skills are required.
• Outstanding written and verbal communications.
• Must be able to interact with clients, attorneys, and staff professionally
• Experience with efiling in both New York state and federal courts. E-filing experience in the states of New Jersey, Massachusetts, Connecticut and Rhode Island is a plus.
• Assignments may change from time to time, and flexibility is essential. Legal Practice Assistants are expected to extend support and service to primary attorneys and any attorney within the Litigation practice and the office.
• Required to be in office at least 3 days per week
• High School Diploma or its equivalent required
• New York Notary preferred

The salary range for this role is $80,000 - $100,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.

About Us

Known for its commitment to action and tangible results, Cozen O’Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O’Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O’Connor services its clients’ needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O’Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

Cozen O’Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.

Cozen O’Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.

Key skills/competency

• Legal Practice Assistant
• Litigation Support
• Document Management
• E-filing
• Legal Software Proficiency
• Communication Skills
• Organizational Skills
• Time Management
• Client Interaction
• Legal Document Preparation