Executive Assistant
Copart · Dallas, TX
- On site
- Full-time
- $85,000 / year
- Dallas, TX
Tailored resume — keyword-matched to this role.
Hiring manager — we find who's hiring.
Intro email — drafted to reach them directly.
Job highlights
- Support COO and CMO with strategic operations.
- Manage complex calendars and communications.
- Coordinate domestic and international travel.
- Drive operational efficiency and cross-functional partnerships.
- Provide discreet and professional executive support.
About the role
Executive Assistant to COO and CMO
Copart, Inc. is a global technology leader and the premier online vehicle auction platform, with over 200 facilities worldwide. We connect vehicle sellers with over 750,000 buyers in more than 190 countries, driven by our people, processes, and technology to provide an unmatched experience.
About Copart
Copart is a global leader in online vehicle auctions and automotive remarketing services. Our success is built on operational excellence, an entrepreneurial spirit, and a strong commitment to integrity, ownership, innovation, and results.
Position Summary
We are seeking a highly experienced and proactive Executive Assistant to provide high-level support to our COO and CMO. This is a strategic partner role, designed to enable leadership to focus on high-impact priorities by managing complex operations, communications, and cross-functional coordination. The ideal candidate thrives in a fast-paced, high-visibility environment, demonstrates sound judgment, and operates with a high degree of autonomy, discretion, and professionalism.
Key Responsibilities
Executive Support & Prioritization
- Manage complex executive calendars, balancing internal meetings, board-related activities, and external engagements.
- Anticipate scheduling conflicts and proactively prioritize based on business needs.
- Prepare briefings, agendas, and pre-read materials to ensure executives are well-prepared.
Communications & Stakeholder Management
- Serve as a key point of contact for internal and external stakeholders, including senior leaders and partners.
- Draft, review, and manage communications on behalf of executives.
- Maintain strict confidentiality across all sensitive business matters.
Meeting, Travel & Event Coordination
- Coordinate domestic and international travel, including multi-destination itineraries.
- Organize high-level meetings (Board meetings, leadership offsites, investor events).
- Ensure effective meeting preparation, execution, and follow-up.
Operational & Business Support
- Track priorities, action items, and deadlines across multiple functions.
- Identify opportunities to improve workflows and increase operational efficiency.
- Partner cross-functionally with HR, Finance, Legal, and other departments.
Strategic & Organizational Support
- Support leadership team rhythms, including planning cycles and performance management timelines.
- Assist with organizational structure updates, headcount tracking, and documentation.
- Facilitate leadership meetings, ensuring alignment on priorities and accountability.
Qualifications
- 5+ years of Executive Assistant experience supporting senior leaders (VP+ level preferred).
- Strong ability to manage competing priorities in a fast-paced environment.
- Exceptional organizational, time-management, and problem-solving skills.
- Excellent written and verbal communication skills.
- High level of discretion and professionalism with confidential information.
- Advanced proficiency in Microsoft Office (Outlook, Excel, Word) or Google Workspace.
- Strong interpersonal skills and ability to build relationships across all levels.
Preferred Qualifications
- Experience in large, complex organizations (Fortune 500 or similar).
- Exposure to project management or operational planning.
Success Profile
- Exercises sound judgment and knows when to escalate vs. act independently.
- Remains calm and effective under pressure.
- Demonstrates an enterprise mindset and business awareness.
- Balances attention to detail with strategic priorities.
- Operates as a trusted partner to leadership, not just administrative support.
Benefits Summary
Medical/Dental/Vision, 401k with company match, ESPP, EAP, Vacation & Sick pay, Paid Company Holidays, Life and AD&D Insurance, Employee Discounts, and many other benefits.
At Copart, we embrace diversity, inclusion, and collaboration to foster innovation and unleash team potential. We are dedicated to a workplace where everyone feels appreciated, included, and inspired to grow.
Copart participates in the E-Verify program.
Key skills/competency
- Executive Assistant
- COO Support
- CMO Support
- Calendar Management
- Travel Coordination
- Meeting Planning
- Communication
- Confidentiality
- Microsoft Office Suite
- Google Workspace
Skills & topics
- Executive Assistant
- COO Assistant
- CMO Assistant
- Administrative Support
- Calendar Management
- Travel Coordination
- Meeting Planning
- Communication
- Confidentiality
- Microsoft Office
- Google Workspace
- Office Management
- Executive Support
- High-Level Support
- Corporate
- Automotive Remarketing
How to get hired
- Tailor your resume: Highlight your 5+ years of EA experience supporting VP+ level executives, focusing on calendar management, travel coordination, and confidential communications.
- Craft a compelling cover letter: Emphasize your ability to manage competing priorities, exercise sound judgment, and operate with discretion in a fast-paced environment.
- Prepare for behavioral questions: Be ready to discuss how you handle pressure, maintain confidentiality, and build relationships across all levels of an organization.
- Showcase technical skills: Demonstrate advanced proficiency in Microsoft Office Suite or Google Workspace, providing specific examples of your usage.
- Understand Copart's culture: Research their commitment to innovation, integrity, and diversity to align your application and interview responses with their values.
Technical preparation
Master Microsoft Office Suite or Google Workspace.,Practice managing complex, multi-participant calendars.,Familiarize with executive communication drafting.,Prepare for travel and event coordination scenarios.
Behavioral questions
Describe handling high-pressure situations calmly.,How do you maintain confidentiality with sensitive data?,Share an example of proactive problem-solving.,How do you build strong professional relationships?
Frequently asked questions
- What are the core responsibilities of an Executive Assistant at Copart supporting the COO and CMO?
- The Executive Assistant at Copart plays a strategic role, managing complex calendars, communications, domestic and international travel, and high-level meetings for the COO and CMO. You'll also assist with operational efficiency, organizational support, and maintain strict confidentiality.
- What level of experience is required for the Executive Assistant role at Copart?
- Copart requires at least 5 years of Executive Assistant experience, preferably supporting senior leaders at the VP level or higher. Experience in large, complex organizations is also preferred.
- What software proficiency is essential for this Executive Assistant position at Copart?
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word) or Google Workspace is essential for this role. Familiarity with these tools is critical for managing calendars, communications, and documentation effectively.
- How does Copart foster a positive work environment for its Executive Assistants?
- Copart emphasizes diversity, inclusion, and collaboration, aiming to create a workplace where everyone feels appreciated, included, and inspired to grow. They offer a comprehensive benefits package, including medical, dental, vision, 401k with match, and more.
- What makes the Executive Assistant role at Copart a 'strategic partner' position?
- This role is considered a strategic partner because it goes beyond administrative tasks. You'll be expected to anticipate needs, manage complex operations, identify efficiency improvements, and support leadership in achieving high-impact priorities.
- How important is discretion and professionalism for an Executive Assistant at Copart?
- Discretion and professionalism are paramount. The Executive Assistant handles highly sensitive business matters and must maintain strict confidentiality, operating with a high degree of autonomy and trust.
- Does Copart offer opportunities for professional development for Executive Assistants?
- While not explicitly detailed for this role, Copart's commitment to fostering growth and unleashing team potential suggests a supportive environment for professional development. Their inclusive culture encourages employees to grow and contribute meaningfully.