Virtual Assistant

About the Virtual Assistant Role at Confidential

We are a trusted recruitment partner supporting high-growth companies in building strong brand and communications functions. On behalf of a confidential client, we are seeking a strategic and detail-oriented Virtual Assistant to provide operational and administrative support across the EMEA region. This is a full-time remote opportunity, open to candidates based across EMEA, with exposure to international teams and projects.

As a Virtual Assistant, you will be responsible for ensuring smooth day-to-day operations, supporting executives, and managing key administrative processes. You will play a central role in enabling the team to focus on strategic priorities, handling tasks efficiently while maintaining high standards of accuracy and professionalism. This role is ideal for a proactive professional who is highly organized, tech-savvy, and comfortable managing multiple priorities in a fast-paced, remote environment.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments across teams and stakeholders
• Handle email correspondence and ensure timely, professional responses
• Prepare reports, presentations, and other documentation as required
• Assist with project management tasks, including tracking deadlines and deliverables
• Conduct research and gather information for projects or meetings
• Support CRM, digital tools, and internal systems management
• Facilitate communication between internal teams and external partners
• Provide general administrative support to ensure smooth operations
• Track tasks and report on progress to relevant stakeholders

Qualifications

• Proven experience as a Virtual Assistant or in a similar administrative role
• Exceptional communication and organizational skills
• Strong proficiency with remote collaboration tools (Zoom, Slack, Microsoft Teams, Google Workspace, etc.)
• Ability to manage multiple tasks and priorities independently
• Reliable internet connection and a suitable remote working environment
• Professional, proactive, and detail-oriented
• Fluency in English; additional languages are a plus

What We Offer

• Full-time remote role with EMEA regional exposure
• Opportunity to support international teams and gain cross-functional experience
• Competitive compensation and benefits package
• High level of ownership and impact within the team
• Collaborative, growth-oriented, and flexible work environment

Key skills/competency

• Administrative Support
• Calendar Management
• Email Correspondence
• Report Preparation
• Project Management
• Research Skills
• CRM Management
• Remote Collaboration Tools
• Organizational Skills
• Communication Skills