Sr Administrative Assistant
Confidential · United States
- Hybrid
- Full-time
- $210,000 / year
- United States
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Job highlights
- Support operations and finance teams remotely.
- Maintain administrative records and data integrity.
- Coordinate cross-departmental activities and meetings.
- Assist with basic financial tasks and process improvements.
- Utilize productivity tools and strong organizational skills.
About the role
About Us
We are a staffing services technology company that helps organizations design, build, and scale digital products and engineering capabilities. Our teams deliver end-to-end software development, engineering, AI Automation, and design services, and we provide flexible staffing solutions to augment internal teams with specialized talent—quickly and reliably.
The Role: What You’ll Do
We are seeking a detail-oriented, results-driven Virtual Sr Administrative Assistant to join our operations and finance support team. You’ll be responsible for maintaining accurate administrative records, supporting month-end close activities, and ensuring cross-departmental coordination and data integrity. You’ll collaborate with department heads to streamline processes, reconcile information, and help the organization achieve audit-readiness and operational efficiency goals.
What We’re Looking For: Key Responsibilities
- General Administrative Support: Manage daily administrative tasks including calendar coordination, email triage, document management, and file organization; ensure data is recorded accurately and timely.
- Cross-Departmental Coordination: Liaise with HR, Finance, Sales, and Operations to verify data, reconcile information, and support budgeting and invoicing needs.
- Meeting & Communication Support: Prepare agendas, minutes, action items, and distribute post-meeting summaries; coordinate follow-ups and reminders.
- Data Entry & Records: Maintain organized digital and physical files; update vendor/client information and ensure data integrity across systems.
- Process Improvement: Identify inefficiencies in administrative workflows; propose and implement changes to streamline processes and improve internal controls.
- Basic Financial Administrative Tasks: Assist with basic accounts payable/receivable data entry, expense report processing, and expense policy compliance under supervision.
- Compliance & Security: Follow company policies on data privacy, confidentiality, and information security; assist with access permissions as appropriate.
What We’re Looking For: Qualifications
- Experience: 7+ years of administrative support, office management, or equivalent experience.
- Education: Bachelor’s degree in any field or equivalent practical experience.
- Communication: Clear written and verbal communication skills; ability to explain concepts to non-financial colleagues and communicate effectively with vendors.
- Attention to Detail: Demonstrated accuracy in data entry, document formatting, and record-keeping; strong organizational skills.
- Technical Proficiency: Proficient with productivity tools (e.g., Microsoft 365 or Google Workspace), calendar management, email platforms, and document management systems.
- Data Skills: Basic data entry, reconciliation assistance, and reporting support; comfortable handling sensitive information.
- Problem Solving: Proactive with a solution-oriented mindset; able to troubleshoot issues and escalate when needed.
- Team Collaboration: Collaborative mindset; comfortable working within a cross-functional team and supporting broader organizational goals.
Compensation & Benefits
- Base Salary Range: $145,000 – $210,000 USD, commensurate with experience and interview performance.
- Equity: Competitive stock option package.
- Remote Setup: Home office stipend to get your workspace set up perfectly.
- Health: Comprehensive medical, dental, and vision insurance.
- Time Off: Flexible PTO policy + Company Holidays.
- Growth: Annual learning and development budget.
- Retirement: 401(k) matching plan.
Key skills/competency
- Administrative Support
- Virtual Assistant
- Calendar Management
- Document Management
- Data Entry
- Process Improvement
- Microsoft 365
- Google Workspace
- Cross-Departmental Coordination
- Financial Administration
Skills & topics
- Senior Administrative Assistant
- Administrative Support
- Virtual Assistant
- Office Management
- Calendar Management
- Document Management
- Data Entry
- Process Improvement
- Microsoft 365
- Google Workspace
- Financial Administration
- Cross-Departmental Coordination
- Remote
- Staffing Services
- Technology
How to get hired
- Tailor your resume: Highlight 7+ years of administrative support, office management, and financial admin tasks. Emphasize accuracy, organization, and proficiency with Microsoft 365/Google Workspace.
- Craft a compelling cover letter: Showcase your problem-solving skills and proactive, solution-oriented mindset. Explain how you've streamlined processes and improved efficiency in previous roles.
- Prepare for behavioral questions: Be ready to discuss your experience with cross-departmental coordination, handling sensitive information, and managing multiple priorities.
- Demonstrate technical proficiency: Be prepared to discuss your experience with calendar management, document systems, and data reconciliation in a virtual environment.
- Ask insightful questions: Inquire about team collaboration, process improvement initiatives, and how the role contributes to audit-readiness.
Technical preparation
Master Microsoft 365/Google Workspace suite.,Practice data entry and reconciliation tasks.,Familiarize with document management systems.,Learn efficient virtual meeting coordination.
Behavioral questions
Describe a time you improved an administrative process.,How do you ensure data accuracy and integrity?,Share an example of cross-departmental coordination.,How do you handle confidential information?
Frequently asked questions
- What is the salary range for the Senior Administrative Assistant position at this company?
- The base salary range for the Virtual Sr Administrative Assistant role is $145,000 – $210,000 USD annually. The final compensation will be determined based on your experience and performance during the interview process.
- Is the Senior Administrative Assistant role remote?
- Yes, this is a Virtual Sr Administrative Assistant position, meaning it is a remote role. The company also provides a home office stipend to help you set up your workspace.
- What are the key responsibilities of the Senior Administrative Assistant?
- Key responsibilities include managing daily administrative tasks, coordinating cross-departmentally, preparing meeting materials, maintaining data integrity, assisting with financial administrative tasks, and identifying process improvements.
- What kind of technical proficiency is required for the Senior Administrative Assistant role?
- Proficiency with productivity tools like Microsoft 365 or Google Workspace, calendar management, email platforms, and document management systems is required. Basic data entry, reconciliation, and reporting support skills are also necessary.
- What educational background is preferred for the Senior Administrative Assistant position?
- A Bachelor’s degree in any field or equivalent practical experience is preferred for the Sr Administrative Assistant role. The company values relevant experience heavily.
- What benefits are offered to the Senior Administrative Assistant?
- Benefits include a competitive stock option package, comprehensive medical, dental, and vision insurance, flexible PTO, company holidays, an annual learning and development budget, and a 401(k) matching plan.
- How many years of experience are needed for the Senior Administrative Assistant role?
- The company is looking for candidates with 7+ years of experience in administrative support, office management, or a similar role to be considered for the Sr Administrative Assistant position.
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